HR Coordinator

American Ballet Theatre; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Full benefits provided

Job summary

American Ballet Theatre seeks an HR Coordinator to support daily HR operations in New York. You will manage onboarding, benefits enrollment, I-9 verification, and accurate record-keeping with a focus on compliance and a positive employee experience.

You will collaborate with hiring managers, IT, payroll, facilities, and other teams to ensure workspaces, system access, and training plans are ready. This 1-year contract offers full benefits and a competitive salary.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field preferred.
• 1-3 years of HR, onboarding, benefits, payroll, or administrative experience preferred.
• Working knowledge of Form I-9 requirements, benefits enrollment, and general HR practices.

Responsibilities

• Coordinate full onboarding process from offer to first weeks of employment.
• Prepare and distribute new-hire paperwork, policies, and orientation materials.
• Communicate with new hires regarding start dates, required documentation, benefits, and first-day expectations.
• Partner with managers, IT, payroll, facilities, and other departments to ensure workspaces, equipment, system access, and training plans are ready.
• Conduct or support new-hire orientation sessions.
• Enter employee information into HRIS and maintain accurate personnel records.
• Track completion of forms, acknowledgments, training, and onboarding activities.
• Identify opportunities to improve onboarding and employee experience.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Customer service orientation

Cross-functional collaboration

Problem solving

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HRIS (ADP WorkforceNow)

E-Verify

Microsoft Office / Teams

Job description

The HR Coordinator will support day-to-day human resources operations, with primary responsibility for new-hire onboarding, benefits enrollment, and Form I-9 verification. This role ensures employees receive a welcoming and organized onboarding experience while maintaining accurate records and supporting compliance with company policies and applicable employment regulations.

Key Responsibilities

Onboarding

• Coordinate the full onboarding process from accepted offer through the employee's first weeks of employment.
• Prepare and distribute new-hire paperwork, policies, and orientation materials.
• Communicate with new hires regarding start dates, required documentation, benefits, and first-day expectations.
• Partner with hiring managers, IT, payroll, facilities, and other departments to ensure workspaces, equipment, system access, and training plans are ready.
• Conduct or support new-hire orientation sessions.
• Enter employee information into the HR information system and maintain complete, accurate personnel records.
• Track completion of required forms, acknowledgments, training, and onboarding activities.
• Identify opportunities to improve the onboarding process and employee experience.

Benefits Enrollment

• Guide employees through new-hire, qualifying-life-event, and annual open enrollment processes.
• Explain benefit plans, eligibility requirements, enrollment deadlines, and employee responsibilities.
• Process benefit elections, changes, and terminations accurately and within required timeframes.
• Coordinate with benefit carriers, brokers, payroll, and internal partners to resolve enrollment or deduction issues.
• Review benefit data and payroll deductions for accuracy.
• Maintain confidential benefit records and support required notices and communications.
• Respond promptly and professionally to employee benefits questions, escalating complex matters when appropriate.

Form I-9 Verification and Compliance

• Complete and review Form I-9 documentation within required federal timeframes.
• Examine acceptable identity and employment authorization documents for apparent authenticity and consistency.
• Monitor expiring work authorization documents and coordinate required reverifications.
• Use E-Verify when required by company policy or applicable law.
• Conduct routine audits of Form I-9 records and correct errors in accordance with established procedures.
• Maintain Form I-9 records separately and securely, following applicable retention requirements.
• Support internal and external compliance reviews while protecting sensitive employee information.

General HR Support

• Maintain accurate employee data in HR and benefits systems.
• Respond to employee questions regarding HR policies, procedures, benefits, and onboarding.
• Prepare reports, correspondence, and employee communications.
• Support payroll updates, employee status changes, and records administration.
• Assist with HR projects, employee events, audits, and other departmental priorities.
• Handle confidential information with discretion and sound judgment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1-3 years of HR, onboarding, benefits, payroll, or administrative experience preferred.
• Working knowledge of Form I-9 requirements, benefits enrollment, and general HR practices.
• Experience with HRIS, benefits administration, applicant tracking, or E-Verify systems required, ADP WorkforceNow preferred.
• Proficiency with Microsoft Office and Microsoft Teams.
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines.
• Clear written and verbal communication skills.
• Strong customer-service orientation and ability to work effectively with employees at all levels.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Core Competencies

• Accuracy and compliance
• Employee service
• Confidentiality and discretion
• Organization and follow-through
• Clear communication
• Cross-functional collaboration
• Problem-solving
• Process improvement

Physical and Work Requirements

• Ability to work at a computer for extended periods.
• Ability to communicate effectively in person, by phone, and through electronic channels.
• Ability to handle and securely maintain confidential employee documents.
• Occasional lifting of files or office materials weighing up to 20 pounds may be required.

This is a 1 year contract position with full benefits provided. Compensation range for this position is $50,000-$60,000 annually.