Remote High-Voltage Admin & Project Coordinator

SOLV Energy, Inc.; New Mexico; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department, coordinating documentation and communications for project teams. The role emphasizes organization, multi-tasking, and precise records management in a fully remote setting.

The successful candidate will manage files, prepare reports, and assist with scheduling, travel, and procurement activities, while helping track milestones and project costs in a dynamic construction environment.

Qualifications

• Provides administrative support to HV department leadership and project teams.
• Maintains organized project files, correspondence, contracts, drawings and documentation.
• Generates reports, presentations, agendas and minutes.
• Manages department calendars, scheduling and travel arrangements.
• Supports procurement, document control and vendor coordination.

Responsibilities

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Skills

Administrative support

Project coordination

Communication

Data management

Documentation control

Financial & reporting support

Tools

ERP

CRM

Document management systems

Project management software

Job description

SOLV Energy, Inc. is seeking a High Voltage Administrative Assistant to support the HV department, coordinating documentation and communications for project teams. The role emphasizes organization, multi-tasking, and precise records management in a fully remote setting.

The successful candidate will manage files, prepare reports, and assist with scheduling, travel, and procurement activities, while helping track milestones and project costs in a dynamic construction environment.