Remote High-Voltage Administrative Coordinator

SOLV Energy, Inc.; Connecticut; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Vacation and holidays

Life and disability insurance

Job summary

SOLV Energy, Inc. is seeking a highly organized High Voltage Administrative Assistant to support its HV department remotely. You will assist project managers, estimators, field operations, and leadership with documentation, scheduling, and communications.

This full-time role emphasizes accuracy, multi-tasking, and collaboration across teams to keep projects progressing smoothly. The ideal candidate will manage project records, coordinate procurement and reports, and maintain clear, timely

Qualifications

• Highly organized and detail oriented.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with project documentation and records.
• Proficient in coordinating scheduling, procurement and communications.

Responsibilities

• Provide administrative support to HV department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas and minutes.
• Manage department calendars, appointments and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction and operations.
• Assist with purchase order creation, tracking and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Skills

Administrative support

Project coordination

Data management

Communication skills

Documentation

Tools

ERP system

CRM system

Document management software

Job description

SOLV Energy, Inc. is seeking a highly organized High Voltage Administrative Assistant to support its HV department remotely. You will assist project managers, estimators, field operations, and leadership with documentation, scheduling, and communications.

This full-time role emphasizes accuracy, multi-tasking, and collaboration across teams to keep projects progressing smoothly. The ideal candidate will manage project records, coordinate procurement and reports, and maintain clear, timely