Remote High Voltage Admin Assistant—Project & Docs Pro

SOLV Energy, Inc.; California; Remote; USD 35,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Vacation & Sick Pay

Holiday Pay

Job summary

SOLV Energy, Inc. is seeking a highly organized High Voltage Administrative Assistant to provide administrative and operational support to the HV department.

You will coordinate project documentation, manage schedules, and assist in procurement and reporting while communicating with internal teams, clients, and vendors. In a fully remote capacity, the role requires attention to detail and the ability to manage multiple priorities in a fast-paced construction environment.

Qualifications

• Strong organizational skills and attention to detail.
• Experience maintaining project files and documentation.
• Ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities

• Provide administrative support to the High Voltage department leadership and project teams.
• Maintain organized project files, correspondence, contracts, drawings, and documentation.
• Prepare reports, presentations, meeting agendas, and meeting minutes.
• Manage department calendars, appointments, and scheduling needs.
• Coordinate travel arrangements and meeting logistics when required.
• Assist project managers with project startup, closeout, and general project administration.
• Track project milestones, deadlines, submittals, RFIs, and change orders.
• Maintain project logs and ensure documentation is current and accurate.
• Support project teams with document distribution and document control processes.
• Assist with project handoffs between business development, preconstruction, and operations.
• Assist with purchase order creation, tracking, and filing.
• Coordinate equipment and material deliveries with vendors and project teams.
• Maintain vendor records and support procurement documentation.
• Track lead times and assist with material status updates.
• Assist with invoice processing and documentation.
• Support budget tracking and cost reporting activities.
• Compile project data for management reporting.
• Maintain accurate records related to project costs and expenditures.
• Serve as a point of contact for internal departments, clients, vendors, and field personnel.
• Coordinate communication between project managers, field supervisors, and stakeholders.
• Assist in preparing customer correspondence and project updates.
• Ensure timely distribution of project-related information.
• Enter and maintain data within project management, ERP, CRM, and document management systems.
• Generate reports and dashboards as requested by management.
• Maintain department databases and records with a high degree of accuracy.

Job description

SOLV Energy, Inc. is seeking a highly organized High Voltage Administrative Assistant to provide administrative and operational support to the HV department.

You will coordinate project documentation, manage schedules, and assist in procurement and reporting while communicating with internal teams, clients, and vendors. In a fully remote capacity, the role requires attention to detail and the ability to manage multiple priorities in a fast-paced construction environment.