Nonprofit Operations & Grants Specialist

Inside Philanthropy; Westchester (IL); Sur place; USD 56 000 - 61 000; Plein temps

Résumé du poste

Careers In Nonprofits is seeking an organized, experienced professional to coordinate grant reporting and keep daily office operations running smoothly. The role combines office administration with support for grants, human resources, payroll, and finance.

You will gather documents from colleagues, manage reporting deadlines, maintain organized digital files, and handle the administrative details that help the team work effectively.

Qualifications

• 3+ years of nonprofit administration experience.
• Experience gathering documentation, tracking deadlines, and coordinating submission of grant reports.
• Experience managing office operations and balancing recurring responsibilities with requests as they arise.
• Proficient with MS Office Suite.
• Strong attention to detail with organized records and deadlines.

Responsabilités

• Manage office supplies, mail, deliveries, equipment, and general administrative needs.
• Scan and share documents with remote colleagues and improve digital file organization.
• Coordinate meetings, prepare materials, and assist with travel arrangements.
• Welcome visitors, respond to inquiries, and connect people with staff or resources.
• Support leadership and Board meetings with scheduling, materials, and minutes.
• Maintain grant reporting calendar and follow up with colleagues to gather materials.
• Compile documents, secure signatures, and coordinate timely reporting submissions.
• Organize grant applications, agreements, reports, and supporting records for easy access.
• Gather documentation for audits and monitoring visits and coordinate departmental requests.
• Track recurring registrations and organizational filings.

Connaissances

Nonprofit administration

Grant reporting coordination

Office operations management

MS Office Suite

Attention to detail

Outils

MS Office Suite

Description du poste

Careers In Nonprofits is seeking an organized, experienced professional to coordinate grant reporting and keep daily office operations running smoothly. The role combines office administration with support for grants, human resources, payroll, and finance.

You will gather documents from colleagues, manage reporting deadlines, maintain organized digital files, and handle the administrative details that help the team work effectively.