Remote-Friendly Executive Office Manager & Admin

Impiricus; Atlanta, Northern (GA, KY); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Healthcare coverage

HSA/FSA/DCFSA

Disability insurance

Flexible time off

Parental leave

Remote option

Job summary

Impiricus, based in Atlanta, GA, seeks an Office Manager/Administrative Assistant to deliver an exceptional workplace experience and provide flexible administrative support to the Executive Assistant team and executives. You will run day-to-day office operations, coordinate meetings and events, and assist with cross-functional projects in a fast-growing startup.

The ideal candidate is highly organized, proactive, and thrives under shifting priorities, with 5+ years in EA/Office Ops, strong

Qualifications

• Associate's degree in a related field or equivalent professional experience; bachelor's preferred.
• 5+ years of Executive Assistant/Office Manager/Administrative Operations experience.
• Experience supporting senior leaders in a fast-paced startup or technology environment preferred.
• Exceptional organizational and time management skills.
• Strong written and verbal communication; detail-oriented.
• Proficiency with Google Workspace, Slack, Microsoft Office, Zoom, and modern collaboration tools.
• Experience coordinating travel, meetings, and corporate events.

Responsibilities

• Serve as the primary point of contact for daily office operations.
• Maintain a welcoming, organized, and fully functioning office environment.
• Coordinate office vendors, building management, deliveries, and maintenance requests.
• Manage office inventory, supplies, snacks, beverages, and kitchen organization.
• Oversee conference rooms, meeting technology, room scheduling, and office equipment.
• Coordinate new hire workspace setup and onboarding logistics.
• Support employee experience initiatives, celebrations, and office culture.
• Provide secondary administrative support to Executive Assistants across the leadership team.
• Provide vacation, PTO, and backup coverage for Executive Assistants to ensure seamless support for executives.
• Assist with calendar management, scheduling, meeting logistics, and travel coordination if needed.
• Prepare meeting materials, agendas, presentation decks, and executive briefing documents if needed.
• Conduct research for executive requests, vendor evaluations, benchmarking, and special projects.
• Support expense reporting, document preparation, and administrative follow-up.
• Coordinate executive gifts, catering, hospitality, and other executive support requests.
• Manage ad hoc administrative, operational, and cross-functional projects with minimal supervision.
• Partner with Executive Assistants to improve processes, maintain documentation, and ensure continuity of support across the executive team.
• Handle confidential information with professionalism, discretion, and exceptional attention to detail.

Skills

Organizational skills

Time management

Communication

Discretion

professionalism

Multitasking

Education

Associate's degree

Bachelor's degree preferred

Tools

Google Workspace

Slack

Microsoft Office

Zoom

Job description

Impiricus, based in Atlanta, GA, seeks an Office Manager/Administrative Assistant to deliver an exceptional workplace experience and provide flexible administrative support to the Executive Assistant team and executives. You will run day-to-day office operations, coordinate meetings and events, and assist with cross-functional projects in a fast-growing startup.

The ideal candidate is highly organized, proactive, and thrives under shifting priorities, with 5+ years in EA/Office Ops, strong