Startup Executive Assistant & Office Ops Lead

AscendArc, Inc.; Beaverton (OR); On-site; USD 75,000 - 100,000; Full time

Job summary

AscendArc, Inc. is seeking an experienced Executive Assistant & Office Manager to partner with the CEO and keep the office running smoothly in a fast-paced startup.

You will manage complex calendars, arrange travel, handle expense reporting, triage emails, and prepare meetings, while guiding office operations and vendor relations.

This role suits a proactive, discreet professional with 5+ years of executive support experience and a proactive, self-starting attitude.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior executives.
• Experience managing complex calendars, travel, meetings, and executive priorities with minimal direction.
• Excellent written and verbal communication skills.
• Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort learning new software.
• Self-starter who is resourceful, dependable, and comfortable working independently.

Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, travel coordination, and expense reporting.
• Act as a trusted partner by anticipating needs and prioritizing CEO time.
• Manage the CEO's inbox, draft responses, and escalate time-sensitive matters.
• Coordinate logistics for leadership meetings, board meetings, customer meetings, and company events.
• Prepare meeting materials, agendas, presentations, and other documents.
• Track action items and ensure deadlines and commitments are met.
• Handle confidential information with discretion and professionalism.
• Support special projects and cross-functional operational initiatives.

Skills

Calendar management

Travel coordination

Email management

Executive support

Communication

Discretion

Prioritization

Independent work

Tools

Microsoft Office

Google Workspace

Job description

AscendArc, Inc. is seeking an experienced Executive Assistant & Office Manager to partner with the CEO and keep the office running smoothly in a fast-paced startup.

You will manage complex calendars, arrange travel, handle expense reporting, triage emails, and prepare meetings, while guiding office operations and vendor relations.

This role suits a proactive, discreet professional with 5+ years of executive support experience and a proactive, self-starting attitude.