Hybrid Office & Executive Support Specialist

Prophetic Technologies Inc; Portland (ME); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid/Remote stipend

In-office snacks and beverages

Ping-pong table and office perks

Job summary

Prophetic Software is seeking an Office Administrator to own day-to-day office operations, vendor management, and travel logistics. You will partner with the EA to the CEO on events and executive support, working onsite five days a week with some remote flexibility.

Ideal candidates are organized, responsive, and energized by keeping things running smoothly in a fast-paced startup environment.

Qualifications

• Minimum 2 years of experience in an administrative, office coordination, or travel planning role.
• Strong organizational skills and comfortable managing multiple vendors and priorities at once.
• Highly responsive - quick to reply, quick to follow up, and comfortable being reached outside strict office hours when something urgent comes up.
• Discretion and good judgment when handling sensitive or personal requests for leadership.
• Clear, professional written and verbal communication.
• Able to be onsite five days a week.
• Ability to lift up to 10 or 20 pounds on an occasional basis.

Responsibilities

• Vendor & Facilities Management.
• Mail & Office Logistics.
• Workplace Growth & Furniture Sourcing.
• Team Culture & Events.
• Executive Travel & Logistics.
• Executive Support.

Skills

Office coordination

Travel planning

Communication

Organizational skills

Discretion

Onsite availability

Job description

Prophetic Software is seeking an Office Administrator to own day-to-day office operations, vendor management, and travel logistics. You will partner with the EA to the CEO on events and executive support, working onsite five days a week with some remote flexibility.

Ideal candidates are organized, responsive, and energized by keeping things running smoothly in a fast-paced startup environment.