Executive Assistant / Operations Manager

Coded iQ; Leesburg (VA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Performance bonus

Equity incentive

Full benefits

Remote work flexibility

Job summary

An early-stage AI software company in Virginia seeks an EA/Operations Manager to ensure smooth business operations while founders focus on product development. The ideal candidate will manage executive support, financial operations, and company administration, with a strong emphasis on organization and self-direction in a fast-moving startup environment. This role offers a competitive salary, performance bonuses, and full benefits with remote work flexibility.

Qualifications

• 3+ years in EA, office management, or operations roles.
• Experience with accounting software is required.
• Highly organized with strong attention to detail.

Responsibilities

• Manage executive calendars and travel.
• Process payroll and maintain employee records.
• Oversee vendor management and contract administration.

Skills

Executive support

Financial operations

Organizational skills

Self-directed

Bookkeeping

Tools

Xero

Job description

About the Role

We're an early-stage AI software company seeking a high-agency EA/Operations Manager to keep the business running smoothly while the founders focus on product and customers. You'll own executive support, financial operations, and company administration — wearing multiple hats as we scale.

This role is ideal for someone who thrives with autonomy, moves fast, and takes ownership without being managed.

What You'll Do

• Executive Support
  • Manage executive calendars, travel, and meeting coordination
  • Coordinate board meetings and investor communications
  • Prepare materials for key meetings and follow up on action items
• Financial Operations
  • Process payroll and maintain employee records
  • Coordinate with external accountants on monthly close and tax filings
• Company Operations
  • Oversee vendor management and contract administration
  • Support HR administration: onboarding, benefits coordination, policy documentation
  • Coordinate logistics for trade shows and team gatherings

What We're Looking For

• 3+ years in EA, office management, or operations roles
• Bookkeeping experience required — comfortable with accounting software (preferably Xero)
• Highly organized with strong attention to detail
• Self-directed — gets things done without being managed
• Comfortable in a fast-moving startup environment

Nice to Have

• Experience at a SaaS startup
• Familiarity with corporate governance and compliance basics
• Notary certification or willingness to obtain

Compensation

Competitive salary + performance bonus + equity incentive

Full benefits, remote work flexibility

Apply

Apply through this posting or send resume to [e-mail]

Coded IQ, Inc. is an equal opportunity employer.