Remote Founder Support Architect

Manila Recruitment Limited; Alaska; Remote; USD 65,000 - 90,000; Full time

Job summary

Manila Recruitment Limited is seeking an Executive Assistant to support the Founder of a small, growth-oriented company. The role emphasizes high autonomy, proactive communication, and strong organizational systems, operating within a remote, context-rich environment.

You will manage priorities, coordinate tasks, and implement structured processes to keep projects on track and information flowing efficiently.

Responsibilities

• Provide high-trust, proactive support to the President across business, personal, and operational priorities.
• Maintain and organize the President's open tasks, decisions, commitments, and follow-ups to ensure nothing falls through the cracks.
• Manage the email capture and task-tracking system, ensuring requests and actions are properly recorded.
• Maintain project trackers and provide visibility on progress, pending actions, and blockers.
• Monitor AI-generated meeting notes and ensure action items are captured, assigned, and followed up on.
• Conduct timely, rule-based follow-ups with internal and external stakeholders, including when the President is the blocker.
• Provide administrative support for the hiring pipeline, including coordination, tracking, and follow-ups.
• Coordinate recurring household services and contractors, including scheduling and follow-ups for pool, lawn, pest control, A/C, and other needs.
• Assist with vacation, house-sitting, and other personal planning and coordination.
• Help develop and maintain a structured household operating system, including schedules, routines, and processes.
• Take ownership of projects and new responsibilities as they arise, even when outside prior experience.
• Research, organize, coordinate, and help execute new initiatives based on the desired outcome.
• Identify gaps, blockers, or items requiring attention and proactively take the appropriate next steps.
• Use AI and technology as part of day-to-day workflows to improve efficiency, organization, research, documentation, and execution.
• Learn and adapt to new internal systems, project management tools, and AI-enabled workflows as the company evolves.
• Maintain clear written communication and provide timely updates while working primarily in an asynchronous environment.
• Exercise sound judgment and discretion when handling business and personal information.
• Gradually take on greater autonomy and decision-making authority as trust is established.

Job description

Manila Recruitment Limited is seeking an Executive Assistant to support the Founder of a small, growth-oriented company. The role emphasizes high autonomy, proactive communication, and strong organizational systems, operating within a remote, context-rich environment.

You will manage priorities, coordinate tasks, and implement structured processes to keep projects on track and information flowing efficiently.