Remote Executive Assistant for Executives | Growth & Ops

SmartScale360; United States; Remote; USD 4,500 - 6,100; Part time

Benefits offered by this job

Healthcare Benefits

Career Growth Opportunities

Annual Appraisal

Remote Work

Job summary

SmartScale360 is seeking an experienced General Executive Assistant to provide high-level administrative and operational support to a fast-growing U.S.-based business.

This remote position for the Philippines-based candidate requires managing schedules, communications, and day-to-day operations while assisting with light bookkeeping and financial tasks. The role collaborates with executives, clients, vendors, and internal teams to keep workflows organized and deadlines met.

Qualifications

• 3–5 years of experience as an Executive Assistant or similar role.
• Proven experience supporting executives or leadership teams.
• Strong organizational and time-management skills.
• Excellent written and verbal English communication.
• Attention to detail and accuracy.
• Experience with basic bookkeeping or accounting admin tasks.
• Proficiency in Excel and data organization.
• Experience with Notion for task management and documentation.
• Familiarity with CRM and project management platforms.
• Able to work independently in a remote environment.

Responsibilities

• Provide direct administrative support to executives and leadership, managing priorities and day-to-day workflows.
• Manage complex calendars, meetings, and appointments with prioritization and coordination.
• Handle emails and communications, filtering messages and ensuring follow-ups.
• Screen and route calls professionally with timely follow-up.
• Coordinate meetings, events, and business activities, including logistics and post-event follow-up.
• Assist with light bookkeeping and financial tasks, organizing transactions and receipts.
• Support accounts payable/receivable tracking and financial records.
• Assist with basic reconciliation and financial reporting as needed.
• Maintain organized spreadsheets, reports, trackers, and records.
• Track projects, deadlines, and action items to ensure timely completion.
• Support operational projects and process improvements for efficiency.
• Liaise with clients, vendors, and internal teams; maintain professional relationships.

Skills

Executive support

Calendar management

English communication

Notion

CRM systems

Accounting basics

Excel

Tools

QuickBooks

Xero

Notion

HubSpot

Salesforce

Asana

Trello

Monday.com

ClickUp

Slack

Zoom

Google Workspace

Microsoft Office

Job description

SmartScale360 is seeking an experienced General Executive Assistant to provide high-level administrative and operational support to a fast-growing U.S.-based business.

This remote position for the Philippines-based candidate requires managing schedules, communications, and day-to-day operations while assisting with light bookkeeping and financial tasks. The role collaborates with executives, clients, vendors, and internal teams to keep workflows organized and deadlines met.