Remote Executive Operations Assistant- CEO Support

FreedUp; United States; Remote; USD 8,900 - 18,000; Full time

Benefits offered by this job

PTO

Remote work

Learning & development

Performance bonuses

HMO after 3 months

Job summary

FreedUp is seeking a proactive and detail-oriented Executive Assistant to support the Founder and CEO of a fast-growing organization building innovative systems. This is a full-time, remote position requiring strong written communication, organization, and accountability.

Based fully remote (LATAM), you will triage emails, schedule meetings, coordinate content and production workflows, and represent the founder professionally to external stakeholders.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role supporting a founder
• Exceptional written English and professional email tone
• Experience managing high-volume inboxes with structured email systems
• Ability to mirror founder’s communication style with external stakeholders
• Strong calendar management and meeting coordination
• Organized, proactive problem-solver with system thinking
• Experience with task management tools (Asana, Notion, Superhuman)
• Ability to work independently with clear communication
• Reliable high-speed internet and modern laptop

Responsibilities

• Executive & email support: manage inbox and respond within 24 hours
• Calendar & scheduling management to protect deep work time
• Communication with parents, partners, and stakeholders
• Operations & workflow management using Asana
• Content & production support: Meta ads management, podcast production, SOPs

Skills

Inbox Zero

Email management

Calendar management

Communication

Proactive problem-solver

System thinking

Independent worker

Asana

Notion

Superhuman

Tools

Asana

Notion

Superhuman

Job description

FreedUp are seeking a proactive and detail-oriented Executive Assistant (EA) to support the Founder and CEO of a fast-growing organization building innovative systems.

The Executive Assistant will play a key role in ensuring smooth daily operations by managing communications, coordinating meetings, and eventually supporting content and production workflows. This position requires strong judgment, responsiveness, and the ability to anticipate the founder’s communication style when interacting with external stakeholders.

This is a full-time, remote position that requires strong written communication, organizational excellence, and accountability.

Location: Fully Remote (LATAM)

Job Type: Full-Time

Salary: $800 - $1,600 per month (based on experience)

• 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive
• Exceptional written English communication skills with the ability to represent an executive professionally via email
• Proven experience managing high-volume inboxes and maintaining structured email systems
• Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice
• Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently
• Experience with calendar management and strategic meeting coordination
• Highly organized, structured thinker with a systems mindset
• Strong attention to detail and follow-through
• Proactive problem-solver who anticipates needs and communication requirements
• High emotional intelligence and professional judgment when handling external communication
• Comfortable responding on behalf of an executive once communication style is learned
• Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar)
• Ability to work independently while maintaining consistent communication with leadership
• Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

• Executive & Email Support
  • Manage and organize the Founder’s inbox with the goal of achieving and maintaining Inbox Zero
  • Triage and respond to the majority of incoming emails independently
  • Ensure responses are sent within 24 hours, even if initially acknowledging receipt
  • Implement and maintain a structured inbox workflow and prioritization system
  • Identify high-priority messages, time-sensitive requests, and key decision points
  • Draft and send responses on behalf of the Founder while maintaining his communication style
  • Conduct short daily email triage check-ins to quickly review priority messages
• Calendar & Scheduling Management
  • Manage and optimize the Founder’s calendar to support productivity and focus
  • Schedule meetings based on strategic priority levels:
  • 1. Prospect meetings (parents and students) – highest priority
    2. Lead-generation partners (youth ministers, school staff, potential partners)
    3. Partner meetings
    4. Investor meetings (lower priority in the near term)
  • Protect deep work time in the mornings and organize meetings primarily in the afternoons
  • Coordinate scheduling logistics and meeting preparation
• Communication & Relationship Management
  • Maintain proactive communication with the Founder regarding priorities and updates
  • Learn and replicate the Founder’s communication tone and style
  • Respond to parents, partners, and stakeholders in a professional and trust-building manner
  • Anticipate common responses and begin handling communications independently
• Operations & Workflow Management
  • Support task management workflows using Asana
  • Maintain organized systems for tasks, communication, and operational processes
  • Lead weekly check-in meetings with the Founder using a structured “Big Three” agenda
  • Improve operational efficiency by identifying repeatable or delegable tasks
• Content & Production Support
  • Assist with Meta ads campaign management and reporting
  • Support social media content management
  • Assist with podcast production workflows (audio coordination, RSS feed management, distribution)
  • Document playbooks and SOPs for repeatable content production tasks

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months