Remote Executive Assistant for Startup Founders

Pearl; United States; Remote; USD 60,000 - 120,000; Full time

Benefits offered by this job

Competitive Salary

Remote Work: Fully remote — work from

Generous PTO

Direct Mentorship

Learning & Development

Global Networking

Health Coverage (Philippines only)

Job summary

Pearl Talent is hiring an Executive Assistant to back founders and C-level leaders in fast-paced startup environments. You’ll manage calendars, communications, and operational systems, enabling executives to focus on strategy and growth.

This remote role spans multiple time zones and regions, with high autonomy and opportunities to scale into more senior responsibilities. You’ll implement SOPs, dashboards, and automation to improve efficiency, while coordinating travel and complex scheduling

Qualifications

• Experience: 1-2+ years as an Executive Assistant, Admin Specialist, Operations Partner, or supporting C-level executives in fast-paced environments
• Executive Support: Manage calendars, inboxes, and founder/CEO-level communication
• Communication: Excellent written and verbal English communication; clear, concise, professional
• Organization: Exceptional attention to detail, organization, and time management
• Tech Proficiency: Comfortable with Google Workspace, Microsoft Office, and modern productivity tools
• Proactive Mindset: Strong ownership with initiative
• Discretion: High levels of confidentiality and professionalism
• Remote Experience: Ability to work remotely across time zones
• Problem-Solving: Think critically and manage competing priorities
• Follow-Through: Reliable in completing tasks and meeting deadlines

Responsibilities

• Executive Support & Communication: Manage calendars, inboxes, and priorities to maximize productivity
• Draft, proof, and send communications for leadership
• Prepare meeting briefs, agendas, and follow-ups across time zones
• Coordinate meetings with internal and external stakeholders
• Manage task lists and close items within 48 hours
• Track deadlines and action items for timely execution
• Maintain proactive oversight of ongoing projects
• Operational Systems & Workflow Management: Maintain dashboards in Notion/Asana and other tools
• Create, update and refine SOPs for consistency and efficiency
• Automate recurring workflows and map processes
• Monitor task completion and reduce recurring errors
• Support cross-functional operations and vendor coordination
• Calendar, Travel & Administrative Coordination: Own complex calendar management
• Arrange travel with detailed itineraries
• Inbox triage and drafting responses
• Assist with legal/admin documentation
• Coordinate personal appointments as needed
• Protect executive time with schedule management
• Research, Documentation & Strategic Projects: Conduct industry/market research for executives
• Prepare concise briefs and insights
• Manage internal communications (team updates, stakeholder notes)
• Research AI tools to improve speed/accuracy
• Support performance reporting and strategic opportunities
• Identify issues early and propose solutions
• Assist with special projects including due diligence and business development

Skills

Executive support

Calendar management

Inbox management

English communication

Organization

Proactive mindset

Discretion

Remote work

Problem solving

Follow-through

Education

Bachelor’s degree

Tools

Gmail

Outlook

Slack

Microsoft Teams

WhatsApp

Google Workspace

Microsoft Office

Zoom

AI tools (ChatGPT, Claude)

Job description

Pearl Talent is hiring an Executive Assistant to back founders and C-level leaders in fast-paced startup environments. You’ll manage calendars, communications, and operational systems, enabling executives to focus on strategy and growth.

This remote role spans multiple time zones and regions, with high autonomy and opportunities to scale into more senior responsibilities. You’ll implement SOPs, dashboards, and automation to improve efficiency, while coordinating travel and complex scheduling