Remote FMLA/ADA Compliance Lead

Fujifilm; Santa Fe (NM); Remote; USD 93,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401k

Paid Time Off

Job summary

Fujifilm Holdings America Corporation is seeking an Leave of Absence Manager to oversee all LOA and reasonable accommodation processes, ensuring federal, state, and local compliance. You will guide best practices, improve processes, and manage data reporting while coordinating with internal teams and third-party vendors.

The role requires leadership across multi-state leaves, partnering with HR, payroll, benefits, and Legal to deliver consistent and compliant leave experiences.

Qualifications

• Bachelor’s or Master’s degree in Human Resources or related fields.
• 10+ years of progressive benefits experience, including at least 7 years in leave management, leave administration, and HR operations, with demonstrated leadership experience and strong knowledge of multi-state leave and benefits compliance.
• Deep expertise in federal and state disability and leave laws (FMLA, ADA, PWFA, etc.)
• Strong communication, conflict resolution, and the ability to train management on absence management policies.
• Proficiency with HR management platforms and leave case management systems.

Responsibilities

• Strategic Administration: Design and maintain scalable leave processes and compliance controls that promote enterprise-wide consistency while accommodating regional needs.
• Vendor & Team Oversight: Manage day-to-day operations of internal leave analysts and third-party administrators, monitoring performance, data integrity, and service delivery.
• Policy Administration: Manage the end-to-end leave process, including medical, family, military, and personal leaves.
• Compliance & Legal: Ensure all leave administration adheres to federal, state, and local regulations, including FMLA and ADA.
• Compliance & Escalation: Serve as the primary subject matter expert for complex regulatory matters and reasonable accommodations, engaging HR and Legal teams.
• Continuously review and update company leave and accommodation policies to reflect changes in laws and best practices.
• Conduct audits of leave and accommodation practices to ensure compliance and recommend process improvements.
• Develop and deliver enterprise training programs on leave and accommodation policies and procedures.
• Collaborate with payroll, benefits, and legal teams to ensure seamless processing of associate leaves and benefits leave periods.
• Ensure communication with managers and HR partners on pending leaves, return to work dates, leave extensions and other relevant changes to mitigate risk.
• Data-Driven Strategy: Utilize Vendor and HR reporting and analytics to monitor leave trends, identify risk patterns, present data-informed recommendations policy improvements, control costs and maintain organizational effectiveness.
• Provide regular reports and analytics to senior leadership on leave usage, accommodations, and compliance trends
• Manage relationships with leave, disability, workers' compensation, and accommodation vendors.
• Ensure organizational compliance with FMLA, ADAAA, PWFA, USERRA, Workers' Compensation, state leave laws, and other applicable regulations.
• Conduct periodic audits of leave and accommodation programs to ensure compliance and mitigate organizational risk.
• Identify trends and opportunities to reduce costs and improve program effectiveness.
• Partner with Employee Relations, Legal, Payroll, Benefits, Safety, Occupational Health, and HRIS teams to resolve complex issues

Skills

Communication

Conflict resolution

Training on absence policies

Education

Bachelor’s or Master’s in HR or related

Tools

HR management platforms

Leave case management systems

Job description

Fujifilm Holdings America Corporation is seeking an Leave of Absence Manager to oversee all LOA and reasonable accommodation processes, ensuring federal, state, and local compliance. You will guide best practices, improve processes, and manage data reporting while coordinating with internal teams and third-party vendors.

The role requires leadership across multi-state leaves, partnering with HR, payroll, benefits, and Legal to deliver consistent and compliant leave experiences.