Fleet Administrator: Records & Compliance Specialist

Manhattan Road & Bridge; Catoosa (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Manhattan Road & Bridge is seeking a Fleet Administrator to provide administrative and operational support to the Equipment Department. This role manages fleet records, codes equipment invoices, coordinates registrations, and maintains compliance documentation while serving as a liaison between field personnel, mechanics, shop staff, vendors, and management.

You will track title and insurance documentation, support driver assignments, and assist with fleet transfers and replacements based on

Qualifications

• 1–3 years of fleet, equipment, or transportation experience.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong accuracy and attention to detail; able to prioritize tasks.
• Excellent written and verbal communication.

Responsibilities

• Maintain records for company-owned and leased vehicles, trailers, and equipment.
• Code and verify equipment invoices to the correct job or cost code.
• Coordinate annual vehicle and trailer registrations and title transfers.
• Support mechanics, shop staff, and equipment personnel with fleet activities.
• Assist with driver assignments and fleet transfers based on operations.

Skills

Fleet administration

Microsoft Excel

Attention to detail

Time management

Communication skills

Tools

Microsoft Office Suite

Job description

Manhattan Road & Bridge is seeking a Fleet Administrator to provide administrative and operational support to the Equipment Department. This role manages fleet records, codes equipment invoices, coordinates registrations, and maintains compliance documentation while serving as a liaison between field personnel, mechanics, shop staff, vendors, and management.

You will track title and insurance documentation, support driver assignments, and assist with fleet transfers and replacements based on