Remote-First Executive Assistant to C-Suite Leaders

Mission Lane; United States; Remote; USD 87,000 - 122,000; Full time

Benefits offered by this job

paid time off

401(k) match

monthly wellness stipend

health/dental/vision insurance options

disability coverage

paid parental leave

flexible spending account

life insurance

remote-first work environment

Job summary

Mission Lane seeks an experienced Executive Assistant to support the COO and other senior leaders, managing calendars, travel, and communications. The role requires discretion, strong partnership with executives, and the ability to navigate a regulated environment.

Responsibilities include coordinating high‑level meetings, preparing materials, handling expenses, and ensuring timely follow‑ups. A remote-first environment and competitive compensation accompany the role.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally within financial services or fintech.
• Demonstrated ability to manage multiple complex, competing calendars and to handle confidential and sensitive information with sound judgment and discretion.
• Advanced proficiency with Google Workspace and Mac, along with expense and travel management platforms.
• Strong written and verbal communication skills, with the ability to represent executives professionally with the Board, regulators, and external partners.
• Proven ability to build trusted working relationships with senior executives, Board members, and cross-functional stakeholders at all levels.
• High degree of professionalism, initiative, and adaptability in a fast-paced, deadline-driven environment.
• Ability to travel 6+ times per year for high quality in person collaboration.

Responsibilities

• Manage complex, frequently shifting calendars for multiple executives, resolving conflicts and anticipating scheduling needs before they surface.
• Coordinate logistics, agendas, and materials for Executive Committee meetings, Board meetings, leadership offsites, and town halls.
• Arrange detailed travel itineraries, including flights, lodging, and ground transportation, for executive trips.
• Draft, proofread, and format correspondence, presentations, and reports on behalf of the executives you support, exercising sound judgment with confidential information.
• Process and reconcile expense reports, invoices, and purchase requests in line with company policy.
• Serve as a primary point of contact between the executives you support and their leadership teams, other Executive Committee members, Board members, regulators, and external partners.
• Attend select leadership meetings, taking notes and tracking action items through to completion, and follow up with stakeholders to keep them on schedule.
• Partner with the Facilities & Events Manager to execute team offsites and department events, including budget and vendor coordination.
• Partner with the Executive Assistant supporting the CEO to align scheduling practices and provide backup coverage across the executive suite.
• Maintain a high level of confidentiality with sensitive information.

Skills

Calendar management

Communication

Discretion

Relationship building

Adaptability

Education

Bachelor's degree

Tools

Google Workspace

Mac

Expense & travel platforms

Job description

Mission Lane seeks an experienced Executive Assistant to support the COO and other senior leaders, managing calendars, travel, and communications. The role requires discretion, strong partnership with executives, and the ability to navigate a regulated environment.

Responsibilities include coordinating high‑level meetings, preparing materials, handling expenses, and ensuring timely follow‑ups. A remote-first environment and competitive compensation accompany the role.