Remote-First Executive Assistant to C-Suite

Socket.dev; Richmond (VA); On-site; USD 87,000 - 122,000; Full time

Benefits offered by this job

401(k) match

Wellness stipend

Health/dental/vision insurance

Parental leave

Remote-first

Job summary

Mission Lane is seeking an experienced Executive Assistant to support our executive team, reporting to the COO with matrixed support to other senior leaders. You will manage calendars, coordinate Board/Committee meetings, arrange complex travel, and handle confidential communications with discretion.

As a pivotal member of the team, you will draft and format leadership correspondence and reports, process expenses, and serve as a liaison with regulators and external partners, while maintaining a

Qualifications

• 5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally within financial services or fintech.
• Demonstrated ability to manage multiple complex, competing calendars and to handle confidential and sensitive information with sound judgment and discretion.
• Advanced proficiency with Google Workspace and Mac, along with expense and travel management platforms.
• Strong written and verbal communication skills, with the ability to represent executives professionally with the Board, regulators, and external partners.
• Proven ability to build trusted working relationships with senior executives, Board members, and cross-functional stakeholders at all levels.
• High degree of professionalism, initiative, and adaptability in a fast-paced, deadline-driven environment.
• Ability to travel 6+ times per year for high quality in person collaboration.

Responsibilities

• Manage complex, frequently shifting calendars for multiple executives, resolving conflicts and anticipating scheduling needs before they surface.
• Coordinate logistics, agendas, and materials for Executive Committee meetings, Board meetings, leadership offsites, and town halls.
• Arrange detailed travel itineraries, including flights, lodging, and ground transportation, for executive trips.
• Draft, proofread, and format correspondence, presentations, and reports on behalf of the executives you support, exercising sound judgment with confidential information.
• Process and reconcile expense reports, invoices, and purchase requests in line with company policy.
• Serve as a primary point of contact between the executives you support and their leadership teams, other Executive Committee members, Board members, regulators, and external partners.
• Attend select leadership meetings, taking notes and tracking action items through to completion, and follow up with stakeholders to keep them on schedule.
• Partner with the Facilities & Events Manager to execute team offsites and department events, including budget and vendor coordination.
• Partner with the Executive Assistant supporting the CEO to align scheduling practices and provide backup coverage across the executive suite.
• Maintain a high level of confidentiality with sensitive information.

Skills

Executive support

Calendar management

Board communications

Google Workspace

Mac proficiency

Travel coordination

Confidentiality

Relationship building

Education

Bachelor's degree

Tools

Expense management platforms

Travel management tools

Job description

Mission Lane is seeking an experienced Executive Assistant to support our executive team, reporting to the COO with matrixed support to other senior leaders. You will manage calendars, coordinate Board/Committee meetings, arrange complex travel, and handle confidential communications with discretion.

As a pivotal member of the team, you will draft and format leadership correspondence and reports, process expenses, and serve as a liaison with regulators and external partners, while maintaining a