Remote Finance & Operations Coordinator — Media Budgeting

stafffinancialgroup; Atlanta (GA); Remote; USD 55,000 - 75,000; Full time

Job summary

stafffinancialgroup is seeking a Finance & Operations Coordinator for remote work across ET/CT time zones, with immediate start. You will support client billing, media spend tracking, scope management, and budget reconciliations while ensuring accurate documentation and reporting across campaigns.

In a fast-paced agency environment, you will collaborate with cross-functional digital and media teams to drive financial accuracy and accountability in client engagements.

Qualifications

• Excellent written and verbal communication skills with strong attention to detail.
• Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
• Experience with financial or operational systems; media or agency tools preferred.
• Strong organizational and multitasking abilities with deadline-driven focus.
• Ability to improve processes and contribute to a collaborative team environment.

Responsibilities

• Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
• Develop and manage client budget trackers and internal revenue reporting tools.
• Organize scopes of work and initiate internal work orders.
• Prepare monthly client invoices, activity reports, and budget reconciliations.
• Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.
• Monitor media spend to ensure alignment with invoices and approved budgets.
• Maintain project lists, draft meeting notes, and update growth pipeline trackers.
• Partner with account teams to manage billable hours and scope accountability.

Skills

Communication

Advanced Excel

Adobe knowledge

Attention to detail

Organizational skills

Tools

Word

Adobe

Job description

stafffinancialgroup is seeking a Finance & Operations Coordinator for remote work across ET/CT time zones, with immediate start. You will support client billing, media spend tracking, scope management, and budget reconciliations while ensuring accurate documentation and reporting across campaigns.

In a fast-paced agency environment, you will collaborate with cross-functional digital and media teams to drive financial accuracy and accountability in client engagements.