Remote FF&E Purchasing Project Coordinator

Source Internal; United States; Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Professional development support

Flexible PTO

Job summary

Source is a U.S.-based company redefining how the built world comes together. We’re hiring a Purchasing Project Coordinator to organize information, interface with vendors, and support project timelines in our purchasing department.

The ideal candidate will have FF&E or OS&E project coordination experience, strong negotiation skills, and the ability to manage multiple projects simultaneously while maintaining budgets and schedules.

Qualifications

• Proficiency in Microsoft Office and Google Workspace.
• Desire and willingness to learn and implement new technologies.
• Strong problem-solving and critical thinking skills.
• Excellent organizational and communication skills.
• Ability to work independently and in a team environment.
• Ability to work under pressure and meet tight deadlines.
• Bachelor’s degree or equivalent work experience in related field.

Responsibilities

• Monitor, report, and communicate progress for every order issued for a project in proprietary software.
• Request control samples from design to suppliers for submittal.
• Assist Purchasing Manager to resolve challenges that arise after orders are issued.
• Ensure suppliers are providing designers with shop drawings, finish samples, etc.
• Monitor the approval process for all submittals to design and update submittal matrix.
• Work with proprietary Source software to update specification changes.
• Coordinate project resources, tasks, and timelines.
• Maintain awareness of project budgets and cash flows.
• Assist with researching and evaluating product options.
• Work with internal teams to determine product needs and specifications.
• Develop project plans and ensure timely completion.
• Support project managers with day-to-day operations and project needs.
• Monitor and report on project progress in proprietary software.
• Identify and resolve project issues.
• Ensure that quality standards are met.
• Track and manage inventory by reconciling packing slips and receiving reports to purchase orders.
• Track progress and ensure projects meet quality standards.
• Work collaboratively with stakeholders to ensure successful project completion.
• Report project status to internal project stakeholders.
• Drive the project close out process by collecting FR certificates, care and cleaning documentation, and warranty information.
• Alert accounting 2 months prior to job completion to begin financial close out.

Skills

Microsoft Office

Google Workspace

Problem-solving

Communication

Organization

Independence

Deadline management

Education

Bachelor’s degree in Supply Chain Management, Business Management, related field, or equivalent work experience

Job description

Source is a U.S.-based company redefining how the built world comes together. We’re hiring a Purchasing Project Coordinator to organize information, interface with vendors, and support project timelines in our purchasing department.

The ideal candidate will have FF&E or OS&E project coordination experience, strong negotiation skills, and the ability to manage multiple projects simultaneously while maintaining budgets and schedules.