Remote FF&E Purchasing Project Manager

Source; United States; On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Employer-paid health insurance

Professional development support

Flexible PTO

Remote work

Job summary

Source is redefining how the built world comes together through an AI-native platform for commercial construction. We are seeking a Purchasing Project Manager to lead end-to-end FF&E purchasing for hospitality projects, ensuring budgets, schedules, and design goals are met from kickoff to installation.

You will serve as a central contact for clients, vendors, and internal teams, managing multiple projects with precision, collaboration, and strong procurement knowledge in a fast-paced environment.

Qualifications

• 5+ years of experience in hospitality procurement or related project purchasing roles.
• Proficiency in Google Workspace and Microsoft Office Suite.
• Experience with procurement software platforms is strongly preferred.
• Strong written and verbal communication skills, including confident and effective presentation abilities.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and organizational skills.
• Proven track record of independently managing large, complex projects from start to finish.
• Ability to collaborate effectively with both internal teams and external partners.

Responsibilities

• Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope.
• Identify project priorities and coordinate responsibilities with cross-functional team members.
• Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications.
• Maintain regular communication with clients and internal teams to provide updates and project status reports.
• Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform.
• Maintain up-to-date vendor pricing on the Source platform for all uploaded brands.
• Generate specification sheets through the Source platform for designer and client review and approval.
• Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments.
• Process and document change orders as needed.
• Monitor project budgets closely and communicate any changes or adjustments proactively.
• Partner with the Logistics teams to define warehousing needs for each project.
• Establish and maintain project timelines, including tracking and updating estimated delivery dates.
• Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy.
• Coordinate with the Installation Manager to plan onsite installation schedules and requirements.
• Support the Installation Manager with punch list follow-ups and resolution post-installation.
• Facilitate timely approvals on samples and finish submittals as required.
• Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion.

Skills

Procurement

Vendor management

Project coordination

Communication

Budgeting

Scheduling

Cross-team collaboration

Education

Associate’s or Bachelor’s degree

Tools

Google Workspace

MS Office

Procurement software

Job description

Source is redefining how the built world comes together through an AI-native platform for commercial construction. We are seeking a Purchasing Project Manager to lead end-to-end FF&E purchasing for hospitality projects, ensuring budgets, schedules, and design goals are met from kickoff to installation.

You will serve as a central contact for clients, vendors, and internal teams, managing multiple projects with precision, collaboration, and strong procurement knowledge in a fast-paced environment.