Remote Facilities Coordinator – Industrial Portfolio Support

CBRE Group, Inc.; Louisville (KY); Remote; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan starting the first day

Life insurance

Job summary

CBRE Group, Inc. is seeking a remote Facilities Coordinator to support a large portfolio of industrial and logistics facilities. You will serve as a primary contact for field teams, vendors, and clients, coordinating service requests and maintaining accurate records.

This role emphasizes problem-solving, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, with a focus on safe, reliable operations and excellent client service.

Qualifications

• 2+ years of professional related experience.
• Experience supporting administrative or operational processes with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
• Proven customer service experience with a professional, responsive, solutions-oriented approach.
• Strong organizational skills with attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Ability to work independently and seek clarification when needed.
• Effective verbal and written communication with internal teams, vendors, landlords, tenants, and clients.
• Ability to conduct routine facility walkthroughs to identify concerns and ensure facility standards are maintained.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); CMMS experience preferred.
• Applicants must be authorized to work in the United States without visa sponsorship.

Responsibilities

• Monitor and manage open work orders to ensure timely completion and documentation.
• Dispatch work orders and coordinate service requests with technicians and vendors.
• Create and manage purchase orders within designated systems.
• Review, validate, and process vendor invoices for accuracy and timely payment.
• Collaborate with landlords, tenants, and service providers to ensure compliance with procedures and service expectations.
• Serve as a point of contact for site-related inquiries and respond promptly to client requests.
• Review work orders, proposals, vendor documentation for completeness and alignment with requirements.
• Conduct routine site walkthroughs to identify issues and support corrective actions.
• Follow established procedures and seek clarification as needed to ensure successful outcomes.
• Contribute to team success by delivering high-quality work within defined responsibilities and processes.
• Execute tasks and administrative functions accurately under guidance of facility management leadership.

Skills

Customer service

Organizational skills

Communication skills

Problem solving

Multitasking

Education

High School Diploma or GED

Tools

CMMS

Microsoft Office

Purchase Order System

Job description

CBRE Group, Inc. is seeking a remote Facilities Coordinator to support a large portfolio of industrial and logistics facilities. You will serve as a primary contact for field teams, vendors, and clients, coordinating service requests and maintaining accurate records.

This role emphasizes problem-solving, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, with a focus on safe, reliable operations and excellent client service.