Remote Facilities Coordinator for Nationwide Openings

Mindful Support Services; Texas; Remote; USD 55,000 - 65,000; Full time

Benefits offered by this job

75% health, dental & vision coverage

401(k) with employer matching

8 paid holidays a year

15 PTO days accrued in first year

Professional and career development

Job summary

Mindful Support Services is seeking a remote Facilities Project Coordinator to bring new therapy offices online nationwide. You will collaborate with project teams, vendors, contractors, and leadership to coordinate logistics, procurement, budgets, documentation, and vendor relationships.

The role requires up to 25% travel and occasional on-site visits to supported locations. The ideal candidate has 1–2 years of project coordination experience, a bachelor's degree or equivalent, and the ability

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1-2 years of experience in project coordination, project management, construction management, property management, facilities, or a related field.
• Experience supporting multiple projects simultaneously while managing timelines, budgets, and deliverables.
• Ability to travel regionally and nationally for expansion projects (typically 3 days to 2 weeks at a time).
• Ability to lift up to 50 lbs. as needed.
• Personal vehicle required for travel between locations; mileage reimbursement provided.
• Must reside within driving distance of one or more company office locations in the state in which they are based.

Responsibilities

• Support planning, coordination, and launch of new therapy office locations across the country.
• Partner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day.
• Coordinate furniture, fixtures, equipment, décor, installations, and office setup to create welcoming, functional spaces.
• Assist with site evaluations, space planning, and office design decisions that align with company standards and provider needs.
• Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectations.
• Coordinate deliveries, installations, repairs, and improvement projects across a growing portfolio of locations.
• Review project invoices and support the payment process in partnership with Accounting.
• Track project expenses and buildout budgets, providing regular updates on project performance.
• Analyze project costs and purchasing trends to support future budgeting and planning efforts.
• Contribute to project closeout reporting, lessons learned, and continuous improvement initiatives.
• Help maintain and enhance systems, documentation, and standards that support facilities and real estate operations.
• Administer space management tools and assist with facilities-related process improvement projects.
• Create and update guides, procedures, and project resources that help teams scale efficiently as the company grows.

Skills

Organizational skills

Communication

Stakeholder relations

Analytical thinking

Adaptability

Self-motivation

Project coordination

Design interest

Education

Bachelor’s degree

Job description

Mindful Support Services is seeking a remote Facilities Project Coordinator to bring new therapy offices online nationwide. You will collaborate with project teams, vendors, contractors, and leadership to coordinate logistics, procurement, budgets, documentation, and vendor relationships.

The role requires up to 25% travel and occasional on-site visits to supported locations. The ideal candidate has 1–2 years of project coordination experience, a bachelor's degree or equivalent, and the ability