National Facilities Projects Coordinator

Mindful Support Services; Mountlake Terrace (WA); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health/Dental/Vision coverage

401(k) with match

8 paid holidays

15 PTO days

Professional development

Growth opportunities

Job summary

Mindful Support Services in the United States is seeking a Facilities Project Coordinator to bring new therapy offices to life across the country. You will coordinate logistics, procurement, budgets, and vendor relationships from concept to opening.

This role involves travel up to 25% and requires partnering with project teams, brokers, vendors, contractors, and internal stakeholders to deliver functional spaces that meet provider needs and Mindful standards.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1–2 years of experience in project coordination, project management, construction management, facilities, or a related field.
• Ability to travel regionally and nationally for expansion projects (typically 3 days to 2 weeks).

Responsibilities

• Support the planning, coordination, and launch of new therapy office locations across the country.
• Coordinate furniture, fixtures, equipment, décor, installations, and office setup to create welcoming, functional spaces.
• Assist with site evaluations, space planning, and office design decisions that align with company standards and provider needs.
• Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time, within budget, and to expectations.
• Coordinate deliveries, installations, repairs, and improvement projects across a growing portfolio of locations.
• Review project invoices and support the payment process in partnership with Accounting.
• Track project expenses and buildout budgets, providing regular updates on project performance.
• Analyze project costs and purchasing trends to support future budgeting and planning efforts.
• Contribute to project closeout reporting, lessons learned, and continuous improvement initiatives.

Skills

Strong organizational skills

Excellent written and verbal comms

Budget tracking

Vendor coordination

Project coordination

Education

Bachelor’s degree or equivalent

Job description

Mindful Support Services in the United States is seeking a Facilities Project Coordinator to bring new therapy offices to life across the country. You will coordinate logistics, procurement, budgets, and vendor relationships from concept to opening.

This role involves travel up to 25% and requires partnering with project teams, brokers, vendors, contractors, and internal stakeholders to deliver functional spaces that meet provider needs and Mindful standards.