Facilities Project Lead – National Office Expansions

Mindful Therapy Group; Seattle (WA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health coverage (75% of plan)

401(k) with employer matching

8 paid holidays a year

15 PTO days (first year)

Job summary

Mindful Support Services is seeking a Facilities Project Coordinator to bring new therapy offices to life nationwide. You will coordinate with project teams, vendors, contractors, and stakeholders to drive projects from concept to completion, including logistics, procurement, budgets, and documentation.

Travel up to 25% and occasional on-site work at HQ or project locations will be required; 1–2 years in related fields is preferred, with a bachelor’s degree and strong organizational skills.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 1-2 years of experience in project coordination, project management, construction management, property management, facilities, or a related field.
• Ability to travel regionally and nationally for expansion projects (typically 3 days to 2 weeks).
• Ability to lift up to 50 lbs. as needed.
• Personal vehicle required for travel; mileage reimbursement provided.

Responsibilities

• Help Bring New Therapy Offices to Life: Support planning, coordination, and launch of new therapy office locations across the country.
• Coordinate Vendors & Project Execution: Partner with project managers, brokers, vendors, contractors, and internal stakeholders to keep projects on track from planning through opening day.
• Coordinate furniture, fixtures, equipment, décor, installations, and office setup to create welcoming, functional spaces.
• Assist with site evaluations, space planning, and office design decisions that align with company standards and provider needs.
• Support Budgeting & Project Reporting: Manage vendor communications, obtain and compare quotes, and help ensure work is completed on time and within budget.
• Track project expenses and buildout budgets, providing regular updates on project performance.
• Analyze project costs and purchasing trends to support budgeting and planning efforts.
• Improve Processes & Systems: Create and update guides, procedures, and project resources that help teams scale efficiently as the company grows.

Skills

Strong organizational skills

Excellent written communication

Verbal communication

Vendor relationship building

Analytical mindset

Adaptable and fast-paced

Independent work ethic

Education

Bachelor’s degree or equivalent

Job description

Mindful Support Services is seeking a Facilities Project Coordinator to bring new therapy offices to life nationwide. You will coordinate with project teams, vendors, contractors, and stakeholders to drive projects from concept to completion, including logistics, procurement, budgets, and documentation.

Travel up to 25% and occasional on-site work at HQ or project locations will be required; 1–2 years in related fields is preferred, with a bachelor’s degree and strong organizational skills.