Remote Executive & Operations Coordinator

Vertu Agent, LLC.; United States; Remote; USD 13,000 - 16,000; Full time

Benefits offered by this job

10 PTO days per year

3 sick days per year

6 U.S. federal holidays

100% remote

Job summary

Vertu Agent, LLC. is seeking an Executive & Operations Assistant to support the owner in a fully remote, US-based setting. You will own daily operations, coordinate orders, manage vendors, and ensure smooth workflows for a growing apparel and promotional products business.

The role requires hands-on experience with Chipply and Sage, along with strong order management and vendor coordination skills. You will handle invoicing via QuickBooks and support production across decoration partners.

Qualifications

• Hands-on experience with Chipply is mandatory.
• Hands-on experience with Sage promotional products software is mandatory.
• Proven experience in executive assistance, operations coordination, or order management.
• Experience in promotional products, custom apparel, branded merchandise, or related industries preferred.
• Strong written and verbal English communication skills.
• Ability to work independently, take initiative, and solve problems without constant supervision.
• Familiarity with QuickBooks, Shopify, ASI, or PPAI is a plus.

Responsibilities

• Manage incoming customer orders from initial request through fulfillment and delivery.
• Coordinate artwork submissions, revisions, and approvals with customers and decorators.
• Handle product sourcing, purchasing, and supplier communications using Sage.
• Manage fundraising web stores, product listings, and orders through Chipply.
• Coordinate production with embroidery, DTF printing, engraving, and other decoration partners.
• Track order progress, production timelines, and delivery deadlines.
• Support invoicing, billing, and payment tracking using QuickBooks.
• Organize emails, communications, priorities, and daily operational tasks.
• Proactively identify and resolve issues to prevent delays and improve efficiency.
• Provide direct executive support, anticipating business needs and reducing the owner's administrative workload.

Skills

Order management

Executive support

Operations coordination

Vendor coordination

Chipply

Sage software

QuickBooks

Shopify

ASI familiarity

PPAI familiarity

Tools

Chipply

Sage

QuickBooks

Shopify

ASI

Job description

Vertu Agent, LLC. is seeking an Executive & Operations Assistant to support the owner in a fully remote, US-based setting. You will own daily operations, coordinate orders, manage vendors, and ensure smooth workflows for a growing apparel and promotional products business.

The role requires hands-on experience with Chipply and Sage, along with strong order management and vendor coordination skills. You will handle invoicing via QuickBooks and support production across decoration partners.