Remote Chief of Staff & Operations Leader

Entrepreneur Cooperative; United States; Remote; USD 17,000 - 29,000; Full time

Job summary

Entrepreneur Cooperative is seeking a proactive Executive Assistant / Chief of Staff to work with the founders of a fast-moving digital marketing and eCommerce agency. This remote, fully remote role blends executive support, operations, and business development to drive growth.

The ideal candidate will manage calendars, vendor relationships, and operational systems while contributing to revenue initiatives through prospecting and outreach.

Qualifications

• 3+ years in executive support, operations, or similar role with independent responsibility.
• 2+ years in sales, business development, or marketing with prospecting or outbound outreach.
• Advanced English proficiency (C1+), strong written and verbal skills.
• Experience supporting senior executives or managing operations with minimal supervision.
• Proven ability to manage vendor relationships, negotiations, and contracts.
• Experience designing and improving operational processes.

Responsibilities

• Manage executive calendars, inboxes, meetings, and communications with independence.
• Act as liaison between leadership, teams, vendors, and clients.
• Anticipate needs, prioritize demands, and ensure follow-through.
• Prepare briefs, agendas, and materials to support decision-making.
• Oversee vendor relationships and procurement within authority limits.
• Own admin tools, automate workflows, and implement improvements.
• Support revenue efforts with prospect research and outbound outreach.
• Develop SOPs, playbooks, and documentation to scale operations.
• Coordinate go-to-market efforts, events, and partnerships.

Skills

Executive support

Business operations

Administrative management

Sales prospecting

Marketing support

Vendor management

Process design

Operational efficiency

Remote work

English proficiency

Tools

HubSpot

Asana

Monday.com

Notion

CRM

Job description

Entrepreneur Cooperative is seeking a proactive Executive Assistant / Chief of Staff to work with the founders of a fast-moving digital marketing and eCommerce agency. This remote, fully remote role blends executive support, operations, and business development to drive growth.

The ideal candidate will manage calendars, vendor relationships, and operational systems while contributing to revenue initiatives through prospecting and outreach.