Executive Assistant & Office Operations Lead

Vertiv Corporation; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Vertiv is seeking an Office Manager / Executive Assistant to oversee daily administrative operations within the warehouse office and provide high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced

Qualifications

• High school diploma or equivalent required.
• 3+ years in office management or executive administration, preferably in warehouse environment.
• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication; ability to handle confidential information.

Responsibilities

• Provide comprehensive administrative support to Warehouse Director and site leadership.
• Manage calendars, schedules, travel, and meeting coordination.
• Prepare reports, presentations, correspondence, and operational summaries.
• Coordinate travel arrangements, expense reports, and executive communications.
• Maintain confidential business and employee information.
• Oversee daily office operations and administrative processes.
• Manage office supplies, equipment, and vendor relationships.
• Ensure accurate filing and record-keeping systems for documents.

Skills

Microsoft Office

Organizational skills

Time management

Multitasking

Communication skills

Confidentiality

Warehouse experience

Education

High school diploma

Job description

Vertiv is seeking an Office Manager / Executive Assistant to oversee daily administrative operations within the warehouse office and provide high-level executive support to site leadership. This role serves as a key liaison between warehouse operations, corporate functions, vendors, customers, and employees, ensuring efficient communication, organization, and business support.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced