Remote Executive & Operations Assistant (US Hours)

Pavago; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Pavago is hiring an Executive Assistant / Operations Assistant to support leadership and keep day-to-day operations running smoothly. The role combines executive assistance, administrative coordination, task management, and operational support in a remote setting.

You will manage calendars, communications, follow-ups, documents, projects and recurring operational tasks while staying organized and proactive across priorities and stakeholders.

Qualifications

• 2+ years of experience as an Executive/Operations/Administrative Assistant or similar role.
• Excellent spoken and written English skills.
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Proficient with Google Workspace and/or Microsoft Office.
• Experience managing calendars, meetings, documents and follow-ups.

Responsibilities

• Manage calendars, appointments, and meetings across leaders and stakeholders.
• Coordinate scheduling and travel logistics as needed.
• Draft and coordinate internal and external communications; track follow-ups.
• Maintain trackers for leadership priorities and project timelines.
• Prepare reports, documents, and presentations; ensure accuracy and professionalism.
• Support CRM and recurring operational processes; learn new software and AI tools.

Skills

Calendar management

Communication

Time management

Attention to detail

Independent work

Remote collaboration

Tools

Google Workspace

Microsoft Office

CRM tools

Job description

Pavago is hiring an Executive Assistant / Operations Assistant to support leadership and keep day-to-day operations running smoothly. The role combines executive assistance, administrative coordination, task management, and operational support in a remote setting.

You will manage calendars, communications, follow-ups, documents, projects and recurring operational tasks while staying organized and proactive across priorities and stakeholders.