Remote Executive Office Coordinator (Temp)

NDWA Labs; United States; Remote; USD 54,000 - 66,000; Full time

Job summary

NDWA seeks an experienced Coordinator to provide programmatic, administrative, and logistical support for the President and Executive Director. The Coordinator will lead executive travel, manage calendars, and handle confidential information with high discretion.

This temporary, full-time role requires strong organizational skills, proficiency in Google Suite, and effective communication with leadership and external partners. Domestic travel may be necessary; bilingual Spanish is a plus.

Qualifications

• Expertise in administrative work, including office operations, travel management, and expense reporting.
• Experience as a scheduler is a plus.
• Proficiency with Google Suite and calendars.
• Excellent attention to detail and organizational skills.
• Strong communication and time-management abilities.
• Ability to travel domestically as required.
• Bilingual Spanish is a plus, but not required.

Responsibilities

• Manage the Executive Director and President calendars and scheduling.
• Coordinate meeting and event preparation with staff.
• Manage daily email correspondence and draft responses.
• Process contracts for the Executive Office.
• Track receipts, reimbursements, and expense reporting.
• Coordinate travel logistics and itineraries.
• Attend meetings to record notes and follow up.
• Maintain digital security protocols.
• Maintain the ED's contact and outreach spreadsheets.
• Field inquiries from the public and staff.

Skills

Administrative work

Scheduler experience

Google Suite

Attention to detail

Time management

Project management

Independent worker

Spanish (preferred)

Google Calendar

Google Docs

Google Sheets

Tools

Google Calendar

Google Docs

Google Sheets

Job description

NDWA seeks an experienced Coordinator to provide programmatic, administrative, and logistical support for the President and Executive Director. The Coordinator will lead executive travel, manage calendars, and handle confidential information with high discretion.

This temporary, full-time role requires strong organizational skills, proficiency in Google Suite, and effective communication with leadership and external partners. Domestic travel may be necessary; bilingual Spanish is a plus.