Senior Executive Operations & Projects Coordinator

NMDP; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Paid time off

Well-being programs

Job summary

NMDP is seeking a Senior Department Coordinator to provide high-level administrative and project support to multiple senior leaders. The role handles complex calendars, travel, expense processing, and meeting coordination, while serving as a SME for department projects and ensuring timely milestones and clear status updates.

It also covers conference and event logistics and document control. The successful candidate will collaborate with administrative staff to meet department and organizational

Qualifications

• Executive support experience with calendar, travel and expenses.
• Project coordination and milestone tracking abilities.
• Professional communication and stakeholder management.
• Conference/event logistics and vendor coordination.
• Knowledge of document lifecycle and related controls.

Responsibilities

• Provide executive calendar management for VPs and senior leaders.
• Coordinate department meetings and prepare leadership materials.
• Manage travel arrangements and monthly expense reporting.
• Develop and maintain department policies and SOPs.
• Support conference and event logistics end-to-end.
• Track milestones, risks, and status for projects.

Skills

Executive calendar management

Travel planning

Expense reporting

Stakeholder management

Project coordination

Education

Associate's degree

Tools

SharePoint

Job description

NMDP is seeking a Senior Department Coordinator to provide high-level administrative and project support to multiple senior leaders. The role handles complex calendars, travel, expense processing, and meeting coordination, while serving as a SME for department projects and ensuring timely milestones and clear status updates.

It also covers conference and event logistics and document control. The successful candidate will collaborate with administrative staff to meet department and organizational