Executive Travel & Operations Coordinator

DO & CO group; New York, Northern (NY, KY); Hybrid; USD 80,000 - 95,000; Full time

Benefits offered by this job

Daily complimentary meals

401K and medical benefits

Career development opportunities

Competitive pay

Job summary

DO & CO is seeking a highly organized Business Administrator to support executives and cross-functional teams across the organization. The role focuses on seamlessly coordinating domestic and international travel for employees and executives, while providing comprehensive administrative support to the Executive Leadership Team.

The ideal candidate will have 3–5+ years of applicable experience, strong MS Office proficiency, and a track record of maintaining confidentiality in a fast-paced

Qualifications

• Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered.
• 3–5+ years of administrative, executive support, office management, or business operations experience.
• Experience coordinating corporate travel, including domestic and international itineraries.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with travel booking platforms and expense management systems; Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate and manage domestic and international travel arrangements for employees, executives, and visiting stakeholders.
• Serve as the primary point of contact for staff travel requests, ensuring cost-effective bookings and policy adherence.
• Resolve travel-related issues, schedule changes, and emergencies with urgency and professionalism.
• Manage executive calendars, schedule meetings, and coordinate appointments across time zones.
• Prepare meeting materials, presentations, reports, agendas, and other documents for leadership.
• Assist with planning executive meetings, leadership events, and company functions.
• Maintain organized records, contracts, and confidential documentation.
• Process expense reports, invoices, purchase requests, and other admin documentation accurately.

Skills

Time management

Microsoft Office

Verbal and written communication

Education

Bachelor's degree in business administration or related field

Tools

Travel booking platforms

Expense management systems

Job description

DO & CO is seeking a highly organized Business Administrator to support executives and cross-functional teams across the organization. The role focuses on seamlessly coordinating domestic and international travel for employees and executives, while providing comprehensive administrative support to the Executive Leadership Team.

The ideal candidate will have 3–5+ years of applicable experience, strong MS Office proficiency, and a track record of maintaining confidentiality in a fast-paced