Temporary Executive Office Coordinator

NDWA Labs; United States; Remote; USD 54,000 - 66,000; Full time

Job summary

NDWA seeks an experienced Coordinator to provide programmatic, administrative, and logistical support for the President and Executive Director. The Coordinator will lead executive travel, manage calendars, and handle confidential information with high discretion.

This temporary, full-time role requires strong organizational skills, proficiency in Google Suite, and effective communication with leadership and external partners. Domestic travel may be necessary; bilingual Spanish is a plus.

Qualifications

• Expertise in administrative work, including office operations, travel management, and expense reporting.
• Experience as a scheduler is a plus.
• Proficiency with Google Suite and calendars.
• Excellent attention to detail and organizational skills.
• Strong communication and time-management abilities.
• Ability to travel domestically as required.
• Bilingual Spanish is a plus, but not required.

Responsibilities

• Manage the Executive Director and President calendars and scheduling.
• Coordinate meeting and event preparation with staff.
• Manage daily email correspondence and draft responses.
• Process contracts for the Executive Office.
• Track receipts, reimbursements, and expense reporting.
• Coordinate travel logistics and itineraries.
• Attend meetings to record notes and follow up.
• Maintain digital security protocols.
• Maintain the ED's contact and outreach spreadsheets.
• Field inquiries from the public and staff.

Skills

Administrative work

Scheduler experience

Google Suite

Attention to detail

Time management

Project management

Independent worker

Spanish (preferred)

Google Calendar

Google Docs

Google Sheets

Tools

Google Calendar

Google Docs

Google Sheets

Job description

Current job opportunities are posted here as they become available.

Job Title: Temporary Executive Office Coordinator

Employee Type: Temporary, Full-Time

Reports To: Deputy Chief of Staff

Department: Executive Office

Entity: NDWA

Salary: $60,000 (annualized prorated salary)

Work Location: Remote, some required travel

Start Date: Sept. 15 until Dec. 1

BACKGROUND

The National Domestic Workers Alliance (NDWA) is the leading national voice for dignity, respect, and recognition for domestic workers in the United States. NDWA was founded in 2007 by organizers and worker leaders in six cities representing nannies, house cleaners, and care workers, and now represents an alliance of more than 60 organizations across 22 states and 395,000 domestic workers nationally.

We envision a society where domestic work is valued as essential to our collective well-being, domestic workers are leaders in shaping the care sector, and domestic work jobs are good, economically secure jobs.

For nearly 20 years, we’ve worked to advance our mission by making domestic work visible. We’ve worked to pass policies that enable rights and higher wages for domestic workers across the country, changed public awareness and opinion about the dignity and value of care work, and built the capacity and leadership of domestic workers to organize and advocate for their rights.

We see the next era of our organization as an opportunity to move domestic work from newfound visibility towards transformation, and we’re ready to elevate care workers to the essential workers of the 21st-century economy.

We’re a multi-racial, multi-lingual organization building a powerful movement rooted in the human rights, dignity, and equality of domestic workers, care workers, immigrant women, and women of color.

The National Domestic Workers Alliance (NDWA) is the leading national voice for dignity, respect, and recognition for domestic workers in the United States. NDWA was founded in 2007 by organizers and worker leaders in six cities representing nannies, house cleaners, and care workers, and now represents an alliance of more than 76 organizations across 22 states and 395,000 domestic workers nationally.

We envision a society where domestic work is valued as essential to our collective wellbeing, domestic workers are leaders in shaping the care sector, and domestic work jobs are good, economically secure jobs.

POSITION SUMMARY

NDWA seeks an experienced, organized, and inquisitive Coordinator to provide programmatic, administrative, and logistical support for the President and Executive Director. The Coordinator will work closely with the Manager of the Board Relations & Special Projects and the Special Advisor to the President to support the Executive Director and President in achieving their goals and objectives. The Coordinator will serve as the lead administrative support for the executive office, coordinating directly with other members of leadership and external partners, serving as the owner of all executive travel, and ensuring the director's effective and efficient use of time.

Primary Roles & Responsibilities

• Manage the Executive Director’s and President’s calendar and scheduling, including prioritizing time and resolving conflicts in coordination with the Manager of Board Relations & Special Projects & Special Advisor to the President
• Coordinate meeting and event preparation for the ED, including gathering briefing materials and staff input ahead of engagements
• Manage the Executive Director's and President’s daily email correspondence, including flagging priority threads and drafting initial responses
• Process contracts on behalf of the Executive Office
• Manage receipts, reimbursements, and expense reporting for the ED
• Coordinate all travel logistics and itineraries for the Executive Director and President
• Attend meetings to record notes as requested and support the Executive Director and President with follow up
• Maintain digital security protocols for the Executive Office
• Maintain the Executive Director's contact and outreach spreadsheets
• Field, assess, and respond to requests and inquiries from the public and from staff

Qualifications

• Expertise, skill, and interest in administrative work, including office operations, travel management, expense reporting
• Hill experience, specifically as a scheduler, is a plus
• Skilled proficiency in Google Suite, including Google Calendar, Google Docs, and Google Sheets
• Excellent attention to detail and highly organized
• Excellent verbal and written communication skills
• Experience managing multiple projects and tasks with strong time management
• Self motivated with a proven ability to work independently and in partnership with a highly motivated team
• Agreement and alignment with NDWA's vision and values
• The ability to travel domestically to directly support the Executive Director and President
• Bilingual (Spanish preferred) is a plus, but not required

NDWA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

NDWA is a union employer; this position is non-union due to its temporary and confidential nature.

NDWA participates in the E-Verify program and is an Equal Opportunity Employer.