Remote Executive Assistant to the Co-Founder & President

Mavida Health; Los Angeles (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) through Betterment

Flexible PTO

Laptop provided (Apple)

Job summary

Mavida Health seeks an Executive Assistant to partner with our Co-Founder and President, Dr. Sarah Oreck. This is not an entry-level role; you should have startup or C-suite support experience and the ability to adapt to shifting priorities while building scalable systems.

This is a fully remote role with availability during Pacific Time core hours. The Executive Assistant will own the CEO’s calendar, manage high-volume email, prepare materials, arrange travel, and coordinate leadership

Qualifications

• 5+ years supporting senior executives, including at least 2 years directly supporting a founder or C-suite leader at an early- or growth-stage startup.
• Demonstrated success in a fully remote role with strong trust-building and coordination across time zones.
• Exceptional attention to detail; strong proofreading and accuracy.
• Fluency in written and spoken communication; ability to draft in others’ voices with clarity.

Responsibilities

• Own the CEO's calendar end-to-end—scheduling, prioritizing, resolving conflicts, and protecting time for deep work and clinical hours.
• Manage a high-volume inbox: triage, flag needed responses, and draft replies.
• Prepare briefing materials, agendas, and background research for leadership, partner, payer, and press meetings.
• Capture notes and action items, drive follow-up to closure across the leadership team.
• Book and manage travel itineraries and logistics; coordinate speaking, media, and panel requests.

Skills

Executive support

Remote role experience

Written communication

Discretion & judgment

Autonomy

Tools

Google Workspace

Slack

Scheduling tools

Project management tools

Job description

Mavida Health seeks an Executive Assistant to partner with our Co-Founder and President, Dr. Sarah Oreck. This is not an entry-level role; you should have startup or C-suite support experience and the ability to adapt to shifting priorities while building scalable systems.

This is a fully remote role with availability during Pacific Time core hours. The Executive Assistant will own the CEO’s calendar, manage high-volume email, prepare materials, arrange travel, and coordinate leadership