Remote Executive Administrative Assistant

Placements24; The Islands (MS); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Fully remote

Professional development

Digital tools access

Supportive culture

Job summary

Placements24 is seeking a highly organized remote Executive Administrative Assistant to support our senior leadership. You will manage complex calendars, prepare confidential documents, and act as a professional liaison across a distributed organization.

The role emphasizes autonomous work, mastery of Microsoft Office and Google Workspace, and familiarity with Zoom, Slack, and Teams. A strong eye for detail and proactive problem-solving are essential in a fully remote environment.

Qualifications

• Extensive experience as an Executive Administrative Assistant, with remote work focus.
• Proficient with Microsoft Office, Google Workspace, Zoom, Slack, and Teams.
• Strong organizational skills and attention to detail in a fast-paced, remote setting.

Responsibilities

• Manage complex and dynamic executive calendars across multiple time zones.
• Prepare, edit, and format confidential documents and presentations for executives.
• Serve as a liaison between executives and stakeholders via digital channels.
• Organize secure digital filing systems and databases.
• Coordinate virtual travel and manage expense reports using online platforms.
• Identify scheduling conflicts and address logistical issues proactively.

Skills

Executive support

Calendar management

Virtual collaboration tools

Communication skills

Autonomous work

Education

High school diploma

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Microsoft Teams

Job description

About the Role

Our client is seeking a highly organized and discreet Remote Executive Administrative Assistant to provide comprehensive support to senior leadership from a remote location . This role is critical for ensuring the seamless operation of executive functions, managing complex schedules, and facilitating effective communication across a distributed organization. The ideal candidate will possess outstanding proactive problem-solving skills, a mastery of virtual collaboration tools, and a proven track record of delivering high-level administrative support in a remote-first setting. This is an exceptional opportunity for a seasoned professional looking to leverage their expertise in a dynamic, fully remote work environment.

Key Responsibilities

• Manage complex and dynamic executive calendars, coordinating virtual meetings and appointments across multiple time zones.
• Prepare, edit, and format confidential documents, presentations, and correspondence for executive review.
• Serve as a professional liaison between executives and internal/external stakeholders via digital communication channels.
• Organize and maintain secure digital filing systems and databases.
• Coordinate virtual travel arrangements and manage executive expense reports using online platforms.
• Proactively identify and address potential scheduling conflicts or logistical issues.

Requirements

• Extensive experience as an Executive Administrative Assistant , with a strong emphasis on remote work environments.
• Exceptional proficiency with Microsoft Office Suite, Google Workspace, and advanced knowledge of virtual collaboration platforms (e.g., Zoom, Slack, Microsoft Teams).
• Superior organizational skills, meticulous attention to detail, and the ability to prioritize effectively in a fast-paced setting.
• Excellent written and verbal communication skills, demonstrating professionalism in all interactions.
• Demonstrated ability to work autonomously, anticipate needs, and provide proactive support.
• High school diploma or equivalent; a relevant tertiary qualification is advantageous.

Benefits

• Competitive executive-level salary.
• Fully remote position offering significant work-life balance.
• Professional development opportunities focused on remote work efficiency.
• Access to cutting-edge digital tools and technology.
• A supportive, forward-thinking organizational culture that values remote talent.