Global Executive Assistant to CEO & Leadership (Remote)

Viking Cloud, Inc.; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

VikingCloud, a US-based remote-friendly company, seeks an Executive Assistant to support executives across the US and Europe. You will manage calendars, coordinate travel, and handle expenses to keep daily operations smooth.

You will liaison with Finance, Legal, and HR; coordinate meetings and events; manage facilities and vendor relations; and protect confidential information with discretion in a fast-moving, global environment. Flexibility across US and European time zones is required.

Qualifications

• Minimum three years' experience in an executive assistant role, supporting one or more senior leaders.
• Proven ability to manage multiple calendars, competing priorities, and shifting deadlines.
• Experience coordinating cross-functionally with Finance, Legal, and HR, including routing documents for review and signature.

Responsibilities

• Manage complex, high-volume calendars for multiple executives, scheduling and prioritizing meetings across US and European time zones.
• Book and manage domestic and international travel, including flights, hotels, and ground transportation.
• Prepare, submit, and track expense reports for each executive, in line with company policy.
• Partner with the executive team on all communication needs and coordinate with internal teams, clients, and external partners.
• Coordinate and route key documents for approvals across Finance, Legal, and HR, tracking status end-to-end.
• Coordinate logistics for team meetings, offsites, and leadership events, and take follow-up notes.

Skills

Calendar management

Travel coordination

Expense management

Cross-functional collaboration

Communication

Discretion

MS Office

Expense platforms

Education

Bachelor's degree

Tools

Microsoft Office

Concur

Expensify

Job description

VikingCloud, a US-based remote-friendly company, seeks an Executive Assistant to support executives across the US and Europe. You will manage calendars, coordinate travel, and handle expenses to keep daily operations smooth.

You will liaison with Finance, Legal, and HR; coordinate meetings and events; manage facilities and vendor relations; and protect confidential information with discretion in a fast-moving, global environment. Flexibility across US and European time zones is required.