Remote Executive Assistant to Founder - Luxury Hospitality

Infostud Group; United States; Remote; USD 50,000 - 73,000; Full time

Benefits offered by this job

Remote work

Flexible schedule

Job summary

Infostud Group in the United States is seeking an experienced Executive Assistant to support the Founder remotely from Florida. You will manage calendars, draft communications, coordinate travel, and drive organizational processes across time zones.

The role emphasizes discretion, proactive problem solving, and collaboration with internal teams and external partners. A self-employed contractor arrangement is implied, with USD payments and Florida ET alignment.

Qualifications

• Exceptional written and verbal English communication skills.
• Minimum 2 years of experience as an Executive Assistant supporting senior leadership.
• Proactive self-starter who anticipates needs and follows through with minimal supervision.
• Excellent organisational skills and attention to detail.
• Discretion handling sensitive information.
• Ability to manage changing priorities and coordinate across time zones.
• Strong research and project coordination abilities.
• Proficient in Microsoft Office Suite.
• Experience in luxury hospitality or service-focused environments preferred.

Responsibilities

• Manage the Founder’s calendar, appointments, and meeting schedule across different time zones.
• Review and prioritise incoming correspondence; prepare emails and documents.
• Organise virtual meetings, prepare agendas, take notes, and track follow-up actions.
• Maintain organised digital files with accurate information.
• Coordinate meetings and ensure participants receive necessary information in advance.
• Support projects related to new restaurant openings; track priorities and deadlines.
• Arrange domestic and international travel; prepare itineraries.
• Assist with HR matters and visa documentation as needed.

Skills

EA experience

English proficiency

Organizational skills

Time zone coordination

Research & coordination

MS Office

Tools

Microsoft Office Suite

Job description

Infostud Group in the United States is seeking an experienced Executive Assistant to support the Founder remotely from Florida. You will manage calendars, draft communications, coordinate travel, and drive organizational processes across time zones.

The role emphasizes discretion, proactive problem solving, and collaboration with internal teams and external partners. A self-employed contractor arrangement is implied, with USD payments and Florida ET alignment.