Remote Executive Assistant to Founder | Admin & Ops Pro

MyRemota; Northern (KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

MyRemota is seeking an experienced Executive Assistant to support a busy agency owner in a fully remote role. The candidate will manage inboxes and calendars, produce follow-up notes, and track tasks while handling sensitive information with discretion.

Initial focus includes email management, calendar coordination, reporting, and SOP documentation, with opportunities to expand into recruiting support and broader operations over time.

Qualifications

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar support role.
• Experience supporting an executive, founder, or fast-paced leadership team.
• Experience preparing reports, managing spreadsheets, and organizing information from multiple systems.
• Experience in insurance, financial services, sales operations, or a lead-driven environment is a plus.

Responsibilities

• Manage and organize the agency owner’s inbox, including sorting messages, flagging priorities, drafting responses, and ensuring important items do not get missed.
• Coordinate calendar scheduling, meeting reminders, rescheduling, and day-to-day administrative needs.
• Prepare meeting notes, action items, and follow-up communications as needed.
• Maintain a clear tracker of open tasks, priorities, deadlines, and pending decisions.
• Support ad hoc administrative projects, file organization, and internal documentation as needs arise.
• Prepare recurring manual reports using information from internal systems and lead-management platforms.

Skills

Executive support

Organizational skills

Calendar management

Inbox management

Attention to detail

Independent work

Communication

Tools

Google Workspace

Microsoft Office

Gmail/Outlook

Calendar

Excel/Google Sheets

Docs

Job description

MyRemota is seeking an experienced Executive Assistant to support a busy agency owner in a fully remote role. The candidate will manage inboxes and calendars, produce follow-up notes, and track tasks while handling sensitive information with discretion.

Initial focus includes email management, calendar coordination, reporting, and SOP documentation, with opportunities to expand into recruiting support and broader operations over time.