Remote Executive Assistant & Office Launch Specialist

Remote Jobs; United States; Remote; USD 17,000 - 19,000; Part time

Job summary

Remote Jobs is seeking a sharp, AI‑fluent Executive Assistant to support two executives in a fast‑growing medical certification training network. You will handle travel logistics, office launch tasks, and day‑to‑day operations in a fully remote setup.

The role starts part‑time (30 hrs/week) with a path to full‑time, offering flexible scheduling and the chance to shape expansion across locations while keeping high standards of communication and organization.

Qualifications

• 2+ years experience as an executive assistant or VA.
• Hands-on AI tool usage for research, drafting and reporting.
• Intermediate spreadsheet skills and file management.
• Clear, reliable English written and spoken communication.

Responsibilities

• Coordinate executive travel and personal logistics.
• Draft routine correspondence and manage calendars.
• Utilize AI tools to build deliverables and dashboards.
• Maintain Google Drive and Dropbox file structures.
• Support office launch admin, vendor coordination and billing tasks.
• Maintain operation trackers and project handoffs between teams.

Skills

EA experience

AI tools

Google Sheets

English fluency

Tools

Google Workspace

Dropbox

Job description

Remote Jobs is seeking a sharp, AI‑fluent Executive Assistant to support two executives in a fast‑growing medical certification training network. You will handle travel logistics, office launch tasks, and day‑to‑day operations in a fully remote setup.

The role starts part‑time (30 hrs/week) with a path to full‑time, offering flexible scheduling and the chance to shape expansion across locations while keeping high standards of communication and organization.