Remote Executive Assistant to Dual Leadership Team

Maine Tech Hub; Augusta (ME); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Beacon Hill Solutions Group, LLC in Augusta, Maine, seeks an experienced Executive Assistant to support its two-person senior leadership team. The role emphasizes calendar management, briefing materials, research support, and CRM upkeep in a fast-paced environment.

The ideal candidate has 5+ years in admin roles, with exposure to financial services or asset management. Candidates should be highly organized, proactive, and able to operate with discretion, both remotely and in person as needed.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working, proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach.
• Bachelor's degree preferred but not required.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Skills

Administrative support

Executive support

CRM systems

MS Office

AI tools

Research & writing

Time management

Communication

Financial services experience

Bachelor's degree preferred

Education

Bachelor's degree preferred

Tools

Microsoft Office

CRM systems

AI tools

Job description

Beacon Hill Solutions Group, LLC in Augusta, Maine, seeks an experienced Executive Assistant to support its two-person senior leadership team. The role emphasizes calendar management, briefing materials, research support, and CRM upkeep in a fast-paced environment.

The ideal candidate has 5+ years in admin roles, with exposure to financial services or asset management. Candidates should be highly organized, proactive, and able to operate with discretion, both remotely and in person as needed.