Executive Assistant

Aster Talent; Boston (MA); Hybrid; USD 115,000 - 120,000; Full time

Benefits offered by this job

Senior leadership exposure

Hybrid work flexibility

Competitive compensation

Job summary

Aster Talent seeks an Executive Assistant to support a small group of senior executives in a fast-paced investment environment in Boston. The role requires discretion, strong judgment, and a proactive mindset.

Hybrid schedule: 3 days onsite, 2 days remote. Competitive compensation ($115k–$120k DOE) plus bonus, with responsibilities spanning calendar management, travel planning, expense tracking, and coordinating with internal and external stakeholders.

Qualifications

• 7+ years of Executive Assistant experience supporting senior leaders.
• Experience in financial services or investment environments preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and discretion.

Responsibilities

• Manage complex calendars and coordinate meetings across multiple time zones.
• Arrange domestic and international travel, including detailed itineraries and logistics.
• Prepare and edit correspondence, reports, and presentations.
• Track and process expenses with accuracy and timeliness.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate needs and proactively solve challenges.
• Support team initiatives and special projects.

Skills

Executive support

Calendar management

Travel coordination

Interpersonal communication

Discretion

Attention to detail

Cross-timezone coordination

Tools

Microsoft Office

Outlook

Zoom

Teams

Job description

Seeking a highly polished Executive Assistant to support a small group of senior executives in a fast-paced, high-performance environment within the investment industry.

Location: Boston, MA (Hybrid – 3 days onsite / 2 days remote)

Compensation: $115K–$120K DOE + bonus

This is a standout opportunity for a proactive, detail-oriented professional who thrives on keeping complex schedules and priorities running seamlessly. The ideal candidate brings strong judgment, discretion, collaboration and a solutions-first mindset.

Key Responsibilities:

• Manage complex calendars and coordinate meetings across multiple time zones
• Arrange domestic and international travel, including detailed itineraries and logistics
• Prepare and edit correspondence, reports, and presentations
• Track and process expenses with accuracy and timeliness
• Serve as a liaison between executives and internal/external stakeholders
• Anticipate needs and proactively solve challenges
• Support team initiatives and special projects

Qualifications:

• 7+ years of Executive Assistant experience, ideally supporting multiple senior leaders
• Prior experience in financial services or investment environments strongly preferred
• Exceptional organizational skills and attention to detail
• Strong technical proficiency (Microsoft Office, Outlook, Zoom, Teams)
• Excellent communication and interpersonal skills
• High level of professionalism and discretion

Why Join:

• Direct exposure to senior leadership at a respected investment firm
• Collaborative, team-oriented culture
• Competitive compensation and hybrid flexibility