Remote Executive Assistant to CEO — Strategic Operations

compassionandchoices; Oregon; Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Employer-paid disability insurance

401(k) with 5% match

Health insurance

Dental insurance

Paid holidays

Paid time off

Personal days

Job summary

Compassion & Choices in the United States is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the President/CEO. The role manages complex scheduling, executive communications, meeting prep, travel, and briefing materials, requiring discretion and initiative.

This remote, full-time position offers a salary range of $80,000–$90,000 and a comprehensive benefits package including health insurance, retirement match, paid time off, and other

Qualifications

• Bachelor’s degree or an equivalent combination of relevant education and professional experience required.
• 3–5 years of progressively responsible executive or senior-level administrative support experience, including experience directly supporting a senior executive or C-suite leader, preferably at a nonprofit organization or law firm.
• Experience managing complex executive calendars, meetings, travel arrangements, correspondence, and competing priorities.
• Experience preparing executive-level meeting materials, reports, presentations, briefings, and professional correspondence.
• Experience coordinating across senior leaders, departments, and external stakeholders in support of organizational priorities.
• Experience tracking executive decisions, commitments, action items, and organizational follow-through.
• Experience in a nonprofit, healthcare, legal, advocacy, or other mission-driven environment is strongly preferred.

Responsibilities

• Manage the President/CEO’s complex calendar, including meetings, travel, events, and competing priorities, while anticipating scheduling needs and conflicts and ensuring effective use of executive time.
• Prepare, edit, organize, and manage executive correspondence, reports, presentations, briefing materials, agendas, and other documents. Ensure the President/CEO is appropriately prepared for internal and external meetings and engagements.
• Serve as a central coordination and communication resource for the President/CEO, helping ensure priorities, decisions, requests, and relevant context are communicated to appropriate stakeholders in a timely and professional manner.
• Coordinate leadership meetings by developing agendas, gathering and preparing materials, documenting decisions and action items, and facilitating appropriate follow-up.
• Track decisions, commitments, projects, and action items arising from executive and leadership meetings and follow up with responsible parties to support accountability and timely completion.
• Coordinate executive travel arrangements, itineraries, meeting logistics, and related documentation while maintaining accurate and organized executive records and materials.
• Handle sensitive and confidential information with a high degree of discretion, judgment, professionalism, and accuracy.
• Support strategic initiatives by conducting research, coordinating information, tracking action items, and monitoring established milestones and deliverables.
• Anticipate executive needs and proactively identify administrative, scheduling, communication, and coordination issues requiring attention.
• Develop and maintain administrative systems, workflows, and processes that improve executive efficiency and organizational follow-through.
• Coordinate logistics for executive, leadership, board, and organizational meetings and events as assigned.
• Serve as a professional point of contact for internal and external stakeholders engaging with the Office of the CEO.
• Support preparation for public engagements, presentations, organizational meetings, and other activities involving the President/CEO.
• Support organizational and fundraising efforts as requested and complete required administrative, expense, and credit card documentation accurately and on time.
• Participate in organizational meetings, retreats, trainings, and other cross-functional activities and perform other duties as assigned.

Skills

Calendar management

Executive support

Communication

Discretion

Project coordination

Time management

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Video conferencing tools

Calendar software

Job description

Compassion & Choices in the United States is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the President/CEO. The role manages complex scheduling, executive communications, meeting prep, travel, and briefing materials, requiring discretion and initiative.

This remote, full-time position offers a salary range of $80,000–$90,000 and a comprehensive benefits package including health insurance, retirement match, paid time off, and other