Executive Assistant - *Remote*

compassionandchoices; Oregon; Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Employer-paid disability insurance

401(k) with 5% match

Health insurance

Dental insurance

Paid holidays

Paid time off

Personal days

Job summary

Compassion & Choices in the United States is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the President/CEO. The role manages complex scheduling, executive communications, meeting prep, travel, and briefing materials, requiring discretion and initiative.

This remote, full-time position offers a salary range of $80,000–$90,000 and a comprehensive benefits package including health insurance, retirement match, paid time off, and other

Qualifications

• Bachelor’s degree or an equivalent combination of relevant education and professional experience required.
• 3–5 years of progressively responsible executive or senior-level administrative support experience, including experience directly supporting a senior executive or C-suite leader, preferably at a nonprofit organization or law firm.
• Experience managing complex executive calendars, meetings, travel arrangements, correspondence, and competing priorities.
• Experience preparing executive-level meeting materials, reports, presentations, briefings, and professional correspondence.
• Experience coordinating across senior leaders, departments, and external stakeholders in support of organizational priorities.
• Experience tracking executive decisions, commitments, action items, and organizational follow-through.
• Experience in a nonprofit, healthcare, legal, advocacy, or other mission-driven environment is strongly preferred.

Responsibilities

• Manage the President/CEO’s complex calendar, including meetings, travel, events, and competing priorities, while anticipating scheduling needs and conflicts and ensuring effective use of executive time.
• Prepare, edit, organize, and manage executive correspondence, reports, presentations, briefing materials, agendas, and other documents. Ensure the President/CEO is appropriately prepared for internal and external meetings and engagements.
• Serve as a central coordination and communication resource for the President/CEO, helping ensure priorities, decisions, requests, and relevant context are communicated to appropriate stakeholders in a timely and professional manner.
• Coordinate leadership meetings by developing agendas, gathering and preparing materials, documenting decisions and action items, and facilitating appropriate follow-up.
• Track decisions, commitments, projects, and action items arising from executive and leadership meetings and follow up with responsible parties to support accountability and timely completion.
• Coordinate executive travel arrangements, itineraries, meeting logistics, and related documentation while maintaining accurate and organized executive records and materials.
• Handle sensitive and confidential information with a high degree of discretion, judgment, professionalism, and accuracy.
• Support strategic initiatives by conducting research, coordinating information, tracking action items, and monitoring established milestones and deliverables.
• Anticipate executive needs and proactively identify administrative, scheduling, communication, and coordination issues requiring attention.
• Develop and maintain administrative systems, workflows, and processes that improve executive efficiency and organizational follow-through.
• Coordinate logistics for executive, leadership, board, and organizational meetings and events as assigned.
• Serve as a professional point of contact for internal and external stakeholders engaging with the Office of the CEO.
• Support preparation for public engagements, presentations, organizational meetings, and other activities involving the President/CEO.
• Support organizational and fundraising efforts as requested and complete required administrative, expense, and credit card documentation accurately and on time.
• Participate in organizational meetings, retreats, trainings, and other cross-functional activities and perform other duties as assigned.

Skills

Calendar management

Executive support

Communication

Discretion

Project coordination

Time management

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Microsoft Office

Adobe Acrobat

Video conferencing tools

Calendar software

Job description

The Executive Assistant provides high-level administrative, operational, and strategic support to the President/Chief Executive Officer, helping protect executive capacity and ensure organizational priorities are effectively coordinated and advanced. This position manages complex scheduling, executive communications, meeting preparation and follow-up, travel, briefing materials, and other activities requiring a high degree of organization, judgment, discretion, and initiative.

Serving as a trusted partner to the President/CEO, the Executive Assistant works closely with senior leaders and cross-functional teams to communicate priorities, coordinate information, track decisions and commitments, and help ensure leadership decisions are translated into timely action. The position requires exceptional attention to detail, confidentiality, responsiveness, and the ability to anticipate needs and maintain productive relationships in a fast-paced executive environment.

This is a full-time, remote position. The starting salary range is $80,000–$90,000 annually. The final salary offered will be based on relevant experience, qualifications, internal equity, and organizational considerations.

We offer excellent benefits, including employer-shared medical and dental insurance premiums; employer-paid short- and long-term disability, life, and accidental death and dismemberment insurance; flexible spending accounts for medical and dependent care; a commuter pre-tax benefit; eligibility to participate in a 401(k) with a generous 5% employer match and immediate vesting upon eligibility; paid holidays; paid time off; and personal days.

This position will primarily be responsible for:

• Manage the President/CEO’s complex calendar, including meetings, travel, events, and competing priorities, while anticipating scheduling needs and conflicts and ensuring effective use of executive time.
• Prepare, edit, organize, and manage executive correspondence, reports, presentations, briefing materials, agendas, and other documents. Ensure the President/CEO is appropriately prepared for internal and external meetings and engagements.
• Serve as a central coordination and communication resource for the President/CEO, helping ensure priorities, decisions, requests, and relevant context are communicated to appropriate stakeholders in a timely and professional manner.
• Coordinate leadership meetings by developing agendas, gathering and preparing materials, documenting decisions and action items, and facilitating appropriate follow-up.
• Track decisions, commitments, projects, and action items arising from executive and leadership meetings and follow up with responsible parties to support accountability and timely completion.
• Coordinate executive travel arrangements, itineraries, meeting logistics, and related documentation while maintaining accurate and organized executive records and materials.
• Handle sensitive and confidential information with a high degree of discretion, judgment, professionalism, and accuracy.

Additional Responsibilities

• Support strategic initiatives by conducting research, coordinating information, tracking action items, and monitoring established milestones and deliverables.
• Anticipate executive needs and proactively identify administrative, scheduling, communication, and coordination issues requiring attention.
• Develop and maintain administrative systems, workflows, and processes that improve executive efficiency and organizational follow-through.
• Coordinate logistics for executive, leadership, board, and organizational meetings and events as assigned.
• Serve as a professional point of contact for internal and external stakeholders engaging with the Office of the CEO.
• Support preparation for public engagements, presentations, organizational meetings, and other activities involving the President/CEO.
• Support organizational and fundraising efforts as requested and complete required administrative, expense, and credit card documentation accurately and on time.
• Participate in organizational meetings, retreats, trainings, and other cross-functional activities and perform other duties as assigned.

Supervisory Responsibilities

No direct supervisory responsibilities.

The Executive Assistant may provide administrative coordination and functional support to staff, vendors, or other individuals involved in activities managed through the Office of the CEO but does not have formal personnel-management responsibilities

Preferred Qualifications (You Will Be a Good Fit):

Education and Experience

• Bachelor’s degree or an equivalent combination of relevant education and professional experience required.
• Minimum of 3–5 years of progressively responsible executive or senior-level administrative support experience, including experience directly supporting a senior executive or C-suite leader, preferably at a nonprofit organization or law firm.
• Demonstrated experience managing complex executive calendars, meetings, travel arrangements, correspondence, and competing priorities.
• Experience preparing executive-level meeting materials, reports, presentations, briefings, and professional correspondence.
• Experience coordinating across senior leaders, departments, and external stakeholders in support of organizational priorities.
• Experience tracking executive decisions, commitments, action items, and organizational follow-through.
• Experience in a nonprofit, healthcare, legal, advocacy, or other mission-driven environment is strongly preferred.

Skills

• Exceptional written and verbal communication skills, including the ability to prepare, edit, and proofread executive-level materials and correspondence.
• Exceptional organizational, time-management, prioritization, and follow-through skills.
• High degree of discretion, integrity, professionalism, and emotional intelligence.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to anticipate needs, take initiative, and work effectively with limited direction.
• Ability to manage multiple priorities and rapidly changing demands in a fast-paced executive environment.
• Exceptional judgment and problem-solving skills, including the ability to determine when issues require escalation.
• Ability to build trusted and productive relationships with senior leaders and stakeholders at all levels of the organization.
• Ability to maintain confidentiality and appropriately handle highly sensitive organizational, personnel, financial, and executive information.
• Ability to reinforce accountability and follow through on decisions and commitments without formal authority.
• Flexibility to respond to time-sensitive executive needs outside standard working hours when reasonably required

Professional Knowledge

• Google Workspace
• Microsoft Office Suite
• Adobe Acrobat
• Virtual meeting and collaboration platforms
• Calendar and scheduling tools
• Technology used to support executive operations
• Project-management platforms and tools used to track assignments, decisions, and organizational follow-through are preferred

Certificates, Licenses, and Registrations

No professional certification or license is required.

Professional certifications related to executive administration, project management, business operations, or organizational management are preferred but not required

Travel

Must be able and willing to travel up to 10% of the time, including overnight and occasional weekend travel, for board meetings, organizational meetings and retreats, executive engagements, and other business-related activities as needed.

Values

Must be energized by the idea of working at an organization guided by the following values:

• Patient-directed care is our North Star.
• Cross-functional collaboration is key to success across programs, policy, legal, clinical, volunteer, communications, development, and operations.
• We must build an organization that scales through volunteers, partnerships, education, navigation, technology, and influence.
• We are committed to collaborative relationships while maintaining clarity about our organizational mission, boundaries, leadership, strategic positioning, and long-term sustainability.
• We value equity, accessibility, and cultural responsiveness.
• We prioritize organizational learning and continuous improvement.
• Messaging and communication of our work is a responsibility we all share.

About Compassion & Choices

Across the nation, Compassion & Choices works to create a society that affirms life and accepts the inevitability of death, embraces expanded options for compassionate dying, and empowers everyone to choose end-of-life care that reflects their values, priorities, and beliefs. To make this vision a reality, we improve care, expand options, and empower everyone to chart their end-of-life journey.

Compassion & Choices is committed to building a staff that reflects the diverse communities that make up our country. We are an Equal Opportunity Employer and recruit, hire, train, promote, and administer personnel actions without regard to any status protected by applicable federal, state, or local law.