Executive Assistant (Virtual, US)

Sirva; United States; Remote; USD 70,000 - 120,000; Full time

Job summary

Sirva is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO and Executive Leadership Team. This remote opportunity is ideal for professionals who can manage priorities, communications, meetings, and business activities across multiple regions and time zones.

The successful candidate will act as a trusted partner to senior leadership by coordinating executive administration, board meetings, travel arrangements, presentations, reporting, and

Qualifications

• 5–7+ years of executive administrative support, preferably for C-suite in global orgs.
• Associate or Bachelor’s Degree preferred.
• Advanced proficiency in MS 365 apps (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Ability to work independently in a fast-paced environment.
• Strong relationships with executives, boards, clients and stakeholders.

Responsibilities

• Provide daily admin support to executive leaders to improve organization and efficiency.
• Manage calendars, scheduling, meetings, and key priorities.
• Coordinate domestic and international travel arrangements.
• Prepare agendas, minutes, presentations, and executive documents.
• Support expense reporting, budget tracking, and admin processes.
• Assist with office events, regional meetings, and global town halls.
• Gather information for executive reports, dashboards, and decision materials.
• Coordinate Board and ELT meetings, logistics, docs, and follow-up actions.
• Support executive communications, correspondence, and briefing materials.
• Maintain confidentiality handling sensitive information.
• Act as liaison between executives and internal departments.
• Support additional admin and project-related duties as required.

Skills

Executive support

Calendar management

Travel coordination

Board coordination

Documentation & presentations

Expense reporting

Project coordination

Confidentiality

Microsoft 365

Stakeholder communication

Education

Associate or Bachelor's Degree

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

Sirva is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO) and Executive Leadership Team (ELT). This remote opportunity is ideal for professionals who have strong executive support experience and can manage priorities, communications, meetings, and business activities across multiple regions and time zones.

The successful candidate will act as a trusted partner to senior leadership by coordinating executive administration, board meetings, travel arrangements, presentations, reporting, and strategic initiatives. The role requires excellent organizational skills, professionalism, discretion, and the ability to work independently in a fast-paced global environment.

Key Responsibilities:

• Provide daily administrative support to executive leaders to help maintain organization and efficiency.
• Manage executive calendars, scheduling, meetings, and important priorities.
• Coordinate domestic and international travel arrangements.
• Prepare meeting agendas, minutes, presentations, and executive documents.
• Support expense reporting, budget tracking, and administrative processes.
• Assist with office events, regional meetings, and global town hall coordination.
• Gather and organize information for executive reports, dashboards, presentations, and decision-making materials.
• Coordinate Board and Executive Leadership meetings, including logistics, documentation, and follow-up actions.
• Support executive communications, correspondence, and briefing materials.
• Maintain confidentiality while handling sensitive business and personal information.
• Act as a liaison between executive leaders and internal departments.
• Support additional administrative and project-related duties as required.

Requirements:

• 5–7+ years of executive administrative support experience, preferably supporting C-suite executives or senior leadership teams in a global organization.
• Associate or Bachelor’s Degree preferred.
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to work independently with minimal supervision in a fast-paced environment.
• Strong relationship-building skills with executives, board members, clients, and external stakeholders.
• Excellent coordination skills with the ability to manage multiple priorities and deadlines.
• Strong judgment, problem-solving abilities, and decision-making skills.
• Superior written and verbal communication skills with professional presentation.
• High level of integrity, confidentiality, professionalism, and discretion.
• Previous project management experience is highly desirable.

Strong knowledge of:

• Executive administration and leadership support
• Microsoft 365 applications and business reporting
• Meeting coordination, travel management, and project support