Remote Executive Assistant to CEO & COO (6-Month)

AVP; United States; Remote; USD 55,000 - 58,000; Full time

Benefits offered by this job

Phone/internet stipend

WFH setup stipend

Equipment reimbursement

Medical benefits

401k plan

Flexible PTO

Volunteer time off

13 holidays

Job summary

PayNearMe is seeking a highly organized Executive Assistant to support our CEO and COO, based in the San Francisco Bay Area. This remote, six-month temporary role offers hands‑on training and a structured handoff, aiding executives with calendars, inboxes, travel, and meeting logistics.

The ideal candidate works independently in a distributed team, maintains confidentiality, and aligns with Pacific Time working hours.

Qualifications

• Proven experience supporting multiple senior executives, including CEO/COO.
• Exceptional calendar management, organization, and prioritization.
• Experience managing executive travel and expense reporting.
• Experience coordinating leadership meetings and confidential materials.
• Strong written and verbal communication; discreet handling of information.
• Proficiency with Google Workspace, calendaring, video conferencing, and e-signatures.
• Ability to work independently in a remote environment; Pacific Time hours.
• Available for full six-month assignment.

Responsibilities

• Manage complex calendars for the CEO and COO, prioritizing requests, resolving conflicts, protecting focus time, and coordinating across time zones.
• Triage executive inboxes, identify urgent messages and decisions, organize correspondence, and draft or route responses as appropriate.
• Coordinate business travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and submit executive expense reports, organize receipts, and resolve questions with Finance in accordance with company policies.
• Coordinate contract signatures with Legal and internal stakeholders, confirm required approvals before routing documents to authorized signers, track completion, and ensure executed copies reach the appropriate owners.
• Support special projects by coordinating resources, tracking deadlines, and following up on commitments.

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Meeting coordination

Written communication

Discretion

Remote work

Time zone coordination

Tools

Google Workspace

Video conferencing

Electronic signatures

Job description

PayNearMe is seeking a highly organized Executive Assistant to support our CEO and COO, based in the San Francisco Bay Area. This remote, six-month temporary role offers hands‑on training and a structured handoff, aiding executives with calendars, inboxes, travel, and meeting logistics.

The ideal candidate works independently in a distributed team, maintains confidentiality, and aligns with Pacific Time working hours.