Executive Assistant

4 Corner Resources; Virginia; Remote; USD 65,000 - 90,000; Full time

Job summary

4 Corner Resources is seeking an Executive Assistant to provide high-level support to the CEO and Leadership Team. The role focuses on HR coordination, board governance tasks, and confidential administrative duties in a Southeast remote setting.

The ideal candidate has 5–7 years of executive support experience, strong discretion, and exceptional organizational and communications skills. Experience with HR processes and MS Teams is a plus, with Virginia or nearby states preferred.

Qualifications

• 5–7 years of administrative experience, including EA experience reporting to C-suite leadership.
• Experience supporting HR functions such as recruiting coordination, onboarding, HR records, or benefits administration.
• Strong discretion and ability to handle confidential information.
• Excellent organizational, analytical, written and verbal communication skills.
• Ability to manage multiple competing priorities and work independently.

Responsibilities

• Provide high-level executive and administrative support to the CEO and Leadership Team.
• Review correspondence from federal/state agencies, hospitals, and stakeholders; route and track deadlines on contracts.
• Coordinate Board of Directors functions and meetings; act as point of contact for Board members.
• Research background information for executive communications, reports, and meetings.
• Prepare, format, proofread, and edit agendas, minutes, reports, and RFP materials.
• Record and distribute minutes for all-team, leadership, Board, and federal contract representative meetings.
• Communicate professionally with federal officials, customers, and external partners.
• Maintain organized files and up-to-date organizational charts; manage Leadership Team calendars and Teams meetings.
• Coordinate travel and meeting attendance for Leadership Team and Board members.
• Support recruitment administration: post openings, schedule interviews, communicate with candidates, and track steps.
• Coordinate onboarding and offboarding, including forms, background checks, training, and equipment requests.
• Maintain confidential HR records and routine HR reports; assist with benefits administration.
• Support HR communications, recognition activities, and performance cycle logistics.
• Flag conflicting deadlines and priorities with leadership; provide timely status updates.

Skills

Executive support

Calendar management

HR coordination

Discretion

Communication

Multitasking

MS Office

Education

Bachelor's degree preferred

Tools

Microsoft Teams

Paylocity

HRIS/ATS familiarity

Job description

4 Corner Resources is hiring an Executive Assistant for a mission-driven healthcare quality improvement organization. The role is fully remote for candidates in the Southeast. It suits a seasoned executive assistant who has supported C-suite leaders, enjoys HR and people operations work, and wants to work directly with senior leadership and a Board of Directors.

• Provide high-level executive and administrative support to the CEO and Leadership Team, managing priorities and following through on executive requests
• Review incoming correspondence from federal and state agencies, hospitals, client organizations, and other stakeholders, route it to the right people, and track deadlines on contract-related deliverables
• Coordinate Board of Directors functions and meetings, including Executive and Audit and Compliance Committee meetings, and act as a point of contact for Board members
• Research and compile background information for executive communications, reports, and meetings
• Prepare, format, proofread, and edit agendas, minutes, reports, presentations, correspondence, and RFP proposal materials
• Record and distribute minutes for all-team, leadership, Board, and federal contract representative meetings
• Communicate professionally with federal agency officials, including Contracting Officer Representatives, as well as customers and external partners
• Maintain organized corporate, contract, Board, and leadership files, and keep organizational charts up to date
• Manage Leadership Team calendars and coordinate Microsoft Teams meetings, invitations, attendees, materials, and logistics
• Coordinate travel and meeting attendance for Leadership Team and Board members
• Support recruitment administration: post approved openings, schedule interviews, communicate with candidates, and track hiring steps
• Coordinate onboarding and offboarding, including forms, background check tracking, training, orientation, and equipment and access requests
• Maintain confidential HR records, personnel files, trackers, and routine HR reports
• Help administer benefits and leave by distributing materials, tracking submissions and deadlines, and routing questions to HR leadership or vendors
• Support HR communications, recognition activities, and performance cycle logistics
• Flag conflicting deadlines across executive and HR work, confirm priorities with leadership, and give timely status updates
• 5-7 years of administrative experience, including prior Executive Assistant experience reporting to C-suite leadership
• Experience supporting HR functions such as recruiting coordination, onboarding, HR records, or benefits administration
• Strong discretion and interpersonal skills with sensitive and confidential information
• Excellent organizational, analytical, written, and verbal communication skills
• Ability to manage multiple competing priorities and work independently with minimal direction
• Proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint
• Demonstrated experience managing executive calendars and organizing Microsoft Teams meetings
• Must reside in the Southeast region

Executive Assistant Preferred Qualifications:

• Located in or near Virginia
• Paylocity experience
• Healthcare industry experience
• Familiarity with other HR information or applicant tracking systems
• Location: Remote (Southeast region; in or near Virginia preferred)
• Schedule: M-F day time hours
• Travel: Limited travel for all-company meetings and leadership or Board-related activities
• Benefits: Competitive salary and benefits package, plus professional development and growth opportunities