Remote Executive Assistant to a Fast-Paced Founder

BlockchainHQ; United States; Remote; USD 7,800 - 8,900; Full time

Benefits offered by this job

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Job summary

Assist World is seeking a highly organized, proactive administrator to support a busy clinical psychologist across three businesses. The role focuses on patient scheduling, client communications, and coordinating operations for expedition activities and a startup app.

You will manage schedules, respond to inquiries, and drive efficiency with AI tools. The position is fully remote, with frequent check-ins and clear daily updates to keep momentum.

Qualifications

• Experience in medical, therapy or private practice administration.
• Proven ability to manage multiple priorities and schedules.
• Proficient use of AI tools (ChatGPT, Claude) to streamline workflows.
• Strong experience building and maintaining project boards and workflows.

Responsibilities

• Private practice administration: schedule patients and respond within 24 hours using templates.
• Patient and client communication: provide warm, professional initial responses; clinical advice comes from the client.
• Handle private client and speaking enquiry responses; arrange appointments and follow-ups.
• Calendar and personal administration: manage calendar, reminders, refunds, and outstanding tasks.
• Set up and maintain monday.com as the central project hub across all three businesses.
• Coordinate expedition operations: contact charter contacts, assist with interviews, coordinate logistics.
• Maintain master expedition spreadsheet: track flights, arrivals, departures, dietary requirements.
• Create trip presentations using Claude Design and templates for upcoming expeditions.
• Coordinate merchandise and branding, ensure logos are correct before bulk orders.
• Track admin and legal tasks across company formation, trademarks, and app milestones.
• Provide end-of-day updates on tasks and priorities; participate in short check-ins.

Skills

AI proficiency

Medical admin experience

monday.com

Spreadsheet prowess

Confidentiality

Organization

Communication

Adaptability

Tools

monday.com

SimplePractice

Google Sheets

Microsoft Excel

Job description

Assist World is seeking a highly organized, proactive administrator to support a busy clinical psychologist across three businesses. The role focuses on patient scheduling, client communications, and coordinating operations for expedition activities and a startup app.

You will manage schedules, respond to inquiries, and drive efficiency with AI tools. The position is fully remote, with frequent check-ins and clear daily updates to keep momentum.