Remote Executive Assistant - Proposals & Contracts Coordinator (Business Ops)

FreedUp; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Remote work

Performance bonuses

PTO

HMO after 3 months

Job summary

FreedUp is seeking a detail-oriented Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm. This role focuses on proposals, SOWs, and MSAs with light ops, and requires precision and polished documents.

You will draft client proposals from templates, manage redlines with clients, and maintain organized records while keeping HubSpot and ClickUp up to date. Remote-friendly, CT hours apply, with opportunities for remote work.

Qualifications

• 3+ years of hands-on experience writing proposals, SOWs or contracts from templates.
• Exceptional attention to detail, especially dates, pricing and formatting.
• Experience creating polished documents and slide decks in Google Slides or PowerPoint.
• Experience coordinating contract or proposal redlines with clients.
• Excellent written English.
• Available during Central Time business hours.

Responsibilities

• Draft proposals: client proposals from templates with accurate scope, deliverables, timelines and investments.
• Prepare SOWs and MSAs: convert proposals into SOWs and support MSAs through signatures.
• Manage redlines: track changes and comments with clients, maintain version control.
• Check every detail: review dates, pricing, deliverables, names and formatting before sending.
• Keep records organized: maintain a clean library of proposals and contracts.
• Build and polish proposal decks in Google Slides or PowerPoint; apply quick formatting changes.
• Light operations support: invoicing, vendor paperwork, client onboarding forms; keep HubSpot/ClickUp up to date.

Skills

Proposal writing

Contract coordination

Attention to detail

Slide deck creation

English writing

Communication

Tools

Google Slides

PowerPoint

HubSpot

ClickUp

Job description

About FreedUp

FreedUp places talented Executive Assistants and business support specialists with founders and executives at growing US companies. We free leaders up by saving them time and effort so they can focus on the work only they can do. For our team members, we aim to be one of the best US companies for LATAM talent, with a supportive environment and real room to grow.

About the role

FreedUp is seeking a detail-oriented Proposals & Contracts Coordinator to support the founder of a boutique privacy consulting firm. This isn't a classic Executive Assistant role, and there's no calendar or inbox management for now. Most of the work is preparing proposals, statements of work (SOWs) and master services agreements (MSAs), with light business operations support.

This role suits someone who loves precision, takes pride in polished documents, and catches the small details others miss: a wrong date, a pricing typo or a misaligned table. You'll work independently, learn quickly from company documents and templates, and stay calm when a last-minute proposal lands on your desk.

What you'll do

Proposals, SOWs and contracts (main focus)

• Draft proposals: prepare client proposals from company templates, making sure scope, deliverables, timelines and investment amounts are accurate.
• Prepare SOWs and MSAs: turn approved proposals into SOWs and support the MSA process from first draft to signature.
• Manage redlines: track changes and comments back and forth with clients, and keep every version clear and organized.
• Check every detail: review dates, pricing, deliverables, names and formatting before anything goes out.
• Keep records organized: maintain a clean, up-to-date library of proposals and contracts.

Documents and slide decks

• Build and polish proposal decks and documents in Google Slides or PowerPoint.
• Make quick formatting changes and last-minute updates calmly and accurately.

Light business operations support

• Help with occasional admin tasks, such as invoicing support, vendor paperwork and client onboarding forms.
• Help keep HubSpot and ClickUp up to date as needed.

• 3+ years of hands-on experience writing proposals, SOWs or contracts from templates.
• Exceptional attention to detail, especially with dates, pricing and investment amounts, deliverables and formatting.
• Strong skills creating polished documents and slide decks in Google Slides or PowerPoint, and comfort making quick formatting changes.
• Experience coordinating contract or proposal redlines with clients.
• Excellent written English.
• Available during Central Time business hours.
• Reliable high-speed internet and a quiet home office setup.

Nice-to-haves

• Experience using AI tools such as Claude or ChatGPT for drafting.
• Familiarity with HubSpot and ClickUp.
• A background in privacy, legal or consulting, including paralegal-style document work such as redlines.

• International experience
• Opportunity to work remotely
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential performance bonuses
• PTO
• HMO after 3 months