Remote Event Operations Lead — Logistics & Scheduling

Pavago; United States; Remote; USD 55,000 - 85,000; Full time

Job summary

Pavago is seeking an organized Event Operations Coordinator to manage event logistics, field team scheduling, travel coordination, and day-to-day operations across multiple campaigns. This remote role requires ownership from planning through execution, ensuring teams have the information, resources, and coverage needed for successful events.

You will coordinate travel, scheduling, and budgeting while maintaining clear communication with field representatives and leadership.

Qualifications

• Previous experience in Event Coordination, Logistics Coordination, Operations, Scheduling, or Administrative Operations Support.
• Experience managing multiple events, schedules, or workflows simultaneously.
• Excellent written and verbal English communication skills.
• Strong organizational and time-management skills.
• Proficiency with Google Workspace including Google Sheets, Docs, Drive, Calendar, and Gmail.
• Ability to work during U.S. CST business hours.
• Comfortable operating in a fully remote environment.

Responsibilities

• Manage the event pipeline across multiple active campaigns.
• Coordinate events from initial planning through execution.
• Source, negotiate, and confirm event logistics.
• Coordinate booth requirements, load-in/load-out schedules, equipment, and venue needs.
• Communicate event details clearly to field representatives and internal stakeholders.
• Track deadlines, requirements, and dependencies; identify and resolve issues.
• Publish and manage schedules; handle conflicts and last-minute adjustments.
• Coordinate travel arrangements and track related expenses.
• Prepare weekly operations and performance reports; keep documentation current.
• Support hiring, onboarding and other operational initiatives when required.

Skills

Event Coordination

Logistics Coordination

Operations

Scheduling

Administrative Operations Support

English communication

Attention to detail

Time management

Remote work

Tools

Google Workspace

Sling

TravelPerk

Scheduling Tools

Job description

Pavago is seeking an organized Event Operations Coordinator to manage event logistics, field team scheduling, travel coordination, and day-to-day operations across multiple campaigns. This remote role requires ownership from planning through execution, ensuring teams have the information, resources, and coverage needed for successful events.

You will coordinate travel, scheduling, and budgeting while maintaining clear communication with field representatives and leadership.