Remote Executive Assistant — Ops & Projects

FreedUp; United States; Remote; USD 11,000 - 18,000; Full time

Benefits offered by this job

Remote work from anywhere

PTO

Performance bonuses

Job summary

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant to support the Founder & CEO of a fast-growing, systems-driven organization. This fully remote position emphasizes turning complexity into calm through structured, repeatable execution.

You will own core operational processes, manage communications and recruitment pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.

Qualifications

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role.
• Exceptional written communication skills — must be a stronger writer than the executive.
• Highly responsive, proactive, and detail-oriented.
• Comfortable acting as a “memory system” for a fast-moving CEO.
• Strong organizational instincts and follow-through.
• Ability to work with systems and SOPs (Standard Operating Procedures).
• Capable of anticipating needs and providing context-based assistance.

Responsibilities

• Email & communication management: triage emails, organize folders, proofread, draft responses.
• Meeting & calendar coordination: gatekeep calendar, protect deep-work blocks, schedule requests.
• Task delegation & tracking: consolidate personal admin tasks, back up important files.
• Sales pipeline management: build and track pipeline, follow-ups, qualify leads.
• Data & file management: organize personal records and digital documents.
• Systems & tools: daily Slack updates, use BuilderTrend, Notion, and expand SOPs.

Skills

Executive support

Written communication

Organization

Email management

Calendar management

Attention to detail

SOPs

Education

3+ years EA experience

Tools

BuilderTrend

Notion

Buildertrend

Monograph

Smartsheet

Gemini

Fathom

Fireflies

Job description

FreedUp is seeking a highly proactive and detail-oriented Executive Assistant to support the Founder & CEO of a fast-growing, systems-driven organization. This fully remote position emphasizes turning complexity into calm through structured, repeatable execution.

You will own core operational processes, manage communications and recruitment pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team.