Remote Executive Assistant: Growth-Ready, Process-Driven

Impact Hire; United States; Remote; MXN 1,027,000 - 1,401,000; Full time

Benefits offered by this job

Fully remote

40 hours per week

EST alignment

Job summary

Impact Hire is seeking a highly detail-oriented Executive Assistant to support our fast-growing organization. This fully remote role offers structure, clear processes, and opportunities to grow into a trusted operations expert while delivering high-quality work.

You will manage calendars, draft documents, coordinate travel, and support cross-functional projects with precision. East Coast hours local alignment is required, but candidates globally are welcome.

Qualifications

• Manage executive calendars, scheduling, and inbox communications.
• Draft documents and correspond professionally with internal and external stakeholders.
• Take detailed meeting notes and distribute clear summaries.
• Coordinate travel and organize calendar events.
• Plan and execute virtual events.
• Maintain and update SOPs, data systems, and administrative records.
• Project manage cross-functional initiatives to ensure deadlines and deliverables are met.
• Handle multiple priorities simultaneously while maintaining accuracy.
• Remain highly responsive and available during work hours.
• Utilize tools such as Excel, Word, Outlook, and task management systems.
• Proactively anticipate needs, identify potential issues, and resolve them before escalation.
• Support problem-solving and conflict resolution on behalf of leadership.

Responsibilities

• Manage executive calendars, scheduling, and inbox communications
• Draft documents and correspond professionally with internal and external stakeholders
• Take detailed meeting notes and distribute clear summaries
• Coordinate travel and organize calendar events
• Plan and execute virtual events
• Maintain and update SOPs, data systems, and administrative records
• Project manage cross-functional initiatives to ensure deadlines and deliverables are met
• Handle multiple priorities simultaneously while maintaining accuracy
• Remain highly responsive and available during work hours
• Utilize tools such as Excel, Word, Outlook, and task management systems
• Proactively anticipate needs, identify potential issues, and resolve them before escalation
• Support problem-solving and conflict resolution on behalf of leadership

Skills

Attention to detail

Organization

Time management

Communication

Tools

Excel

Word

Outlook

Task management systems

Job description

Impact Hire is seeking a highly detail-oriented Executive Assistant to support our fast-growing organization. This fully remote role offers structure, clear processes, and opportunities to grow into a trusted operations expert while delivering high-quality work.

You will manage calendars, draft documents, coordinate travel, and support cross-functional projects with precision. East Coast hours local alignment is required, but candidates globally are welcome.